Disciplinary Action Letter Template for Indonesia

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Key Requirements PROMPT example:

Disciplinary Action Letter

"I need a Disciplinary Action Letter for a manufacturing employee who has repeatedly violated safety protocols, including three incidents in January 2025, and this will be their final warning before termination."

Document background
The Disciplinary Action Letter is a crucial document in Indonesian employment relations, used when an employee has violated company policies, demonstrated poor performance, or engaged in misconduct. It must be drafted in accordance with Indonesian Labor Law (Law No. 13 of 2003), relevant ministerial regulations, and company policies. The letter serves multiple purposes: documenting the violation, communicating expectations for improvement, and establishing a formal record that may be necessary for future reference or potential termination proceedings. The document typically includes specific details about the incident, references to violated policies, previous warnings if any, and clearly stated consequences. It's essential for maintaining workplace discipline while ensuring procedural fairness and legal compliance in the Indonesian jurisdiction.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal letter elements

2. Employee Information: Full name, employee ID, position, department, and length of service

3. Subject Line: Clear indication that this is a disciplinary action letter and the type/level of warning

4. Incident Details: Specific description of the violation or misconduct, including date, time, and location

5. Policy Reference: Citation of specific company policies, regulations, or laws that were violated

6. Previous Warnings: Reference to any previous warnings or disciplinary actions if applicable

7. Consequences: Clear statement of the disciplinary action being taken and its implications

8. Corrective Actions: Specific expectations for improvement and timeline

9. Warning Statement: Statement about potential consequences of future violations

10. Acknowledgment: Space for employee and witness signatures and date

Optional Sections

1. Performance Improvement Plan: Detailed plan for improvement when the disciplinary action is related to performance issues

2. Appeal Rights: Information about the employee's right to appeal the disciplinary action, included when required by company policy or when the action is severe

3. Probation Terms: Specific terms and duration of probation if the disciplinary action includes a probationary period

4. Union Representative Notice: Required when the employee is covered by a collective labor agreement

5. Rehabilitation Program: Details of any mandatory training or counseling programs, included when relevant to the disciplinary action

Suggested Schedules

1. Evidence Documentation: Copies of relevant evidence supporting the disciplinary action (e.g., incident reports, witness statements, CCTV footage descriptions)

2. Previous Warning Letters: Copies of any previous warning letters referenced in the main letter

3. Relevant Company Policies: Excerpts of specific company policies or regulations that were violated

4. Performance Data: Supporting documentation when the disciplinary action is performance-related

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Financial Services

Technology

Retail

Healthcare

Education

Construction

Hospitality

Transportation

Mining

Agriculture

Professional Services

Telecommunications

Energy

Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Industrial Relations

Operations Management

Senior Management

Administration

Relevant Roles

HR Manager

HR Director

Department Manager

Line Supervisor

Operations Manager

Legal Counsel

Compliance Officer

Employee Relations Manager

HR Business Partner

General Manager

Factory Manager

Site Supervisor

Branch Manager

Regional Director

Chief Human Resources Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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