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Invoice And Packing List

Invoice And Packing List Template for Indonesia

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Key Requirements PROMPT example:

Invoice And Packing List

"I need an Invoice and Packing List for exporting textile products from our Jakarta factory to a buyer in Germany, with special attention to EU import requirements and our certification under Indonesia's Authorized Economic Operator program, to be used for a shipment in March 2025."

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Document background
The Invoice And Packing List document is a crucial commercial instrument used in Indonesian trade operations, serving dual purposes of financial documentation and shipment specification. It is essential for both domestic and international trade transactions, providing a comprehensive record of the commercial transaction and detailed shipping information. This document type is particularly important in Indonesia's trade environment, where it must comply with specific local regulations including customs requirements (Law No. 17 of 2006), VAT regulations, and international trade standards. The combined format streamlines documentation processes, reducing administrative burden while ensuring compliance with Indonesian regulatory requirements for commercial transactions.
Suggested Sections

1. Invoice Header Information: Company details including name, address, tax ID, and contact information for both seller and buyer

2. Invoice Reference Details: Invoice number, date, purchase order reference, and other relevant reference numbers

3. Payment Information: Payment terms, bank details, currency, and due date

4. Product Details: Itemized list of products including description, quantity, unit price, and total amount

5. Calculation Summary: Subtotal, applicable taxes, additional charges, and final total amount

6. Packing Details: Package count, dimensions, weights (gross and net), and packaging type

7. Shipping Information: Delivery terms (Incoterms), shipping method, origin, and destination details

Optional Sections

1. Export Details: Used for international shipments - includes HS codes, country of origin, and export permit numbers

2. Import License Information: Required when goods need specific import licenses or permits in destination country

3. Certificate of Origin Reference: Added when preferential trade agreements apply or when required by destination country

4. Special Handling Instructions: Included for dangerous goods, temperature-sensitive items, or products requiring specific handling

5. Insurance Details: Added when shipment includes specific insurance arrangements

6. Letter of Credit Details: Included when payment is made via letter of credit, including LC number and issuing bank

Suggested Schedules

1. Detailed Packing List: Comprehensive list showing how items are packed in each container/package, including individual package weights and dimensions

2. Product Specifications: Detailed technical specifications or data sheets for products, when required

3. Quality Certificates: Copies of relevant quality certifications or inspection reports

4. Material Safety Data Sheets: Required for chemical products or hazardous materials

5. Container Loading Plan: For shipments involving full container loads, showing how goods are arranged in the container

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Consignee
Consignor
Shipper
Bill of Lading Number
Purchase Order Number
Incoterms
Country of Origin
HS Code
Net Weight
Gross Weight
Package Marks
Commercial Invoice Number
Port of Loading
Port of Discharge
Notify Party
Place of Delivery
Mode of Transport
Currency
Terms of Payment
VAT Registration Number
NPWP (Indonesian Tax ID)
Unit of Measurement
Container Number
Seal Number
Freight Terms
Letter of Credit Number
Packing Type
Insurance Coverage
Customs Declaration Number
Export License Number
Relevant Industries

Manufacturing

Retail

Agriculture

Mining

Electronics

Textiles

Chemical Industry

Automotive

Food and Beverage

Pharmaceuticals

Construction Materials

Consumer Goods

Industrial Equipment

Marine Products

Forest Products

Relevant Teams

Logistics

Export Operations

Import Operations

Finance

Accounts Receivable

Shipping

Documentation

Compliance

Commercial Operations

Supply Chain

Warehouse Operations

Sales Administration

Tax

Relevant Roles

Export Manager

Import Coordinator

Logistics Manager

Supply Chain Director

Trade Compliance Officer

Shipping Coordinator

Finance Manager

Accounts Receivable Specialist

Sales Administrator

Warehouse Manager

Customs Declaration Specialist

International Trade Specialist

Documentation Officer

Commercial Operations Manager

Tax Compliance Officer

Industries
Law No. 17 of 2006 on Customs: Primary legislation governing customs procedures in Indonesia, including requirements for commercial documents like invoices and packing lists for import-export activities
Law No. 42 of 2009 on Value Added Tax: Regulates VAT requirements and tax invoice formats for commercial transactions in Indonesia
Minister of Trade Regulation No. 25/M-DAG/PER/5/2016: Specifies the requirements for standardized trade documentation including invoices and packing lists for international trade
Indonesian Civil Code (Kitab Undang-Undang Hukum Perdata): Provides the basic legal framework for commercial transactions and contractual obligations in Indonesia
Government Regulation No. 29 of 2021: Regulates trade systems and documentation requirements, including electronic trading systems and documentation standards
Minister of Finance Regulation No. 155/PMK.04/2022: Details customs valuation procedures and documentation requirements for import-export transactions
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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