The Job Invoice is a critical business document used in Indonesian commercial transactions to request payment for services or work completed. It must be structured in accordance with Indonesian tax regulations, particularly for VAT purposes under Law No. 42 of 2009. A Job Invoice should be issued upon completion of services or at agreed billing milestones, containing all mandatory elements required by Indonesian tax authorities. This includes the service provider's and client's complete details, tax identification numbers (NPWP), clear service descriptions, applicable taxes, and payment instructions. The document serves multiple purposes: as a formal payment request, a tax record, and proof of transaction for both parties' accounting records.
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1. Invoice Header: Company details including legal name, address, tax ID (NPWP), contact information, and invoice number
2. Client Information: Complete details of the client including legal name, address, tax ID (NPWP if applicable), and contact person
3. Invoice Details: Invoice date, due date, and payment terms
4. Service Description: Detailed breakdown of services provided, including dates of service, quantity, unit price, and total amount
5. Payment Summary: Subtotal, applicable taxes (VAT 11% if registered), and total amount due in both figures and words
6. Payment Instructions: Bank account details and payment method information
7. Authorization: Signature section, company stamp, and authorization details
1. Purchase Order Reference: Include when the work was commissioned through a formal purchase order
2. Project Milestones: When billing is based on achievement of specific project milestones
3. Time Sheet: For time-based billing, including detailed breakdown of hours worked
4. WHT Information: Withholding tax information section when applicable to the service type
5. Delivery Notes: Reference to delivery notes or completion certificates if required by client
6. Special Instructions: Any specific billing or payment requirements agreed with the client
1. Detailed Service Breakdown: Itemized list of services with detailed descriptions and individual costs
2. Time Sheet Details: Detailed time logs if billing is time-based
3. Supporting Documents: Any relevant work completion certificates, delivery receipts, or approval documents
4. Tax Calculations: Detailed breakdown of tax calculations if multiple tax rates or special tax arrangements apply
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