Formal Letter Of Warning To Employee Template for Indonesia

A Formal Letter of Warning to Employee is a standardized document used within the Indonesian employment framework when an employer needs to formally address workplace issues with an employee. This document is typically issued when verbal warnings have proven ineffective or when the severity of an incident requires immediate formal documentation. It must align with Indonesian Labor Law (UU Ketenagakerjaan No. 13/2003) and any applicable company policies or collective labor agreements. The letter serves multiple purposes: documenting the specific violation or performance issue, establishing a timeline for improvement, outlining consequences for non-compliance, and protecting the company's legal position if further disciplinary action becomes necessary. It's a crucial step in progressive discipline and may be required as evidence in labor disputes or termination proceedings.

1. Letter Header: Company letterhead including company name, address, and contact information

2. Date and Reference Number: Formal letter date and company's reference number for the warning

3. Employee Details: Full name, employee ID, position, and department of the employee receiving the warning

4. Subject Line: Clear indication that this is a formal warning letter (e.g., 'FORMAL WARNING LETTER - FIRST WARNING')

5. Violation Description: Detailed description of the specific misconduct or policy violation, including dates and incidents

6. Reference to Previous Communications: Mention of any verbal warnings or discussions about the issue

7. Expected Correction: Clear statement of expected behavior and improvements required

8. Consequences: Statement of potential consequences if behavior is not corrected, including possible termination

9. Timeline for Improvement: Specific timeframe given for the employee to demonstrate improvement

10. Signature Block: Space for signatures of HR manager/supervisor and acknowledgment by employee