Formal Letter Of Warning To Employee Template for Netherlands

A Formal Letter Of Warning To Employee is a crucial document in Dutch employment relations, used when verbal warnings or informal discussions have not achieved the desired improvement in employee conduct or performance. This document serves multiple purposes: it formally documents the issue(s) of concern, establishes clear expectations for improvement, and creates a paper trail for potential future disciplinary actions. Under Dutch employment law, such formal warnings are often necessary prerequisites before taking more severe disciplinary measures. The letter must be carefully drafted to comply with Dutch Civil Code requirements, privacy laws (GDPR/AVG), and any applicable collective labor agreements (CAOs). It should be objective, specific, and provide clear pathways for improvement while maintaining professional tone and protecting both employer and employee rights.

1. Letterhead and Date: Company letterhead, current date, and reference number if applicable

2. Employee Details: Full name, position, department, and employee ID of the recipient

3. Subject Line: Clear indication that this is a formal warning letter

4. Incident Description: Detailed description of the specific incident(s) or behavior that led to the warning, including dates and specific examples

5. Previous Communications: Reference to any verbal warnings or prior discussions about the issue

6. Impact Statement: Explanation of how the behavior affects the workplace, team, or company

7. Expected Behavior: Clear outline of the expected conduct or performance standards

8. Improvement Plan: Specific actions required from the employee to address the issue

9. Consequences: Clear statement of potential consequences if behavior/performance doesn't improve

10. Timeline: Specific timeframe for expected improvement and review

11. Closing: Signature block for both employer and employee, including acknowledgment of receipt