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Confirmation Of Termination Of Employment Letter

Confirmation Of Termination Of Employment Letter Template for Indonesia

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Key Requirements PROMPT example:

Confirmation Of Termination Of Employment Letter

"I need a Confirmation of Termination of Employment Letter for our Jakarta office, for an employee who resigned voluntarily and will complete their notice period by March 15, 2025; they have signed confidentiality agreements that need to be referenced."

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Document background
The Confirmation Of Termination Of Employment Letter is a crucial document in Indonesian employment practice, required whenever an employment relationship is formally terminated. It serves as official documentation of the termination, whether due to resignation, retirement, redundancy, or other reasons, and must comply with Indonesian Labor Law (Law No. 13 of 2003 as amended by Law No. 11 of 2020). This document is essential for both legal compliance and proper record-keeping, containing specific details about the termination terms, final settlements, and post-employment obligations. It protects both employer and employee interests by clearly documenting the termination conditions and ensuring all statutory requirements are met. The letter should be prepared in accordance with Government Regulation No. 35 of 2021 and other relevant ministerial regulations governing employment termination in Indonesia.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal business letter formatting

2. Employee Details: Full name, employee ID, position/title, and department of the employee

3. Termination Confirmation: Clear statement confirming the termination of employment and the effective date

4. Termination Basis: Legal basis for termination referring to relevant provisions of Indonesian labor law or employment contract

5. Final Settlement Details: Information about final salary, statutory severance pay, service pay, and other compensation as per Indonesian regulations

6. Company Property Return: List of company properties to be returned and deadline for return

7. Final Clearance Requirements: Steps the employee needs to take for final clearance

8. Closing Statement: Expression of appreciation and formal closing of the letter

9. Signature Block: Authorized signatory details including name, title, and company stamp

Optional Sections

1. Non-Compete Reminder: Include when the employee's contract contains non-compete clauses that survive termination

2. Confidentiality Obligations: Include when reminding about ongoing confidentiality obligations post-employment

3. Reference Provision: Include when the company agrees to provide employment references

4. Garden Leave Details: Include when the employee is placed on garden leave during notice period

5. Outstanding Loans: Include when there are outstanding company loans or advances to be settled

6. Benefits Continuation: Include when certain benefits continue for a period post-termination

7. Mutual Release: Include when both parties agree to release each other from future claims

Suggested Schedules

1. Final Settlement Calculation: Detailed breakdown of final payment including salary, severance, and other entitlements

2. Company Property Checklist: Itemized list of company properties to be returned

3. Employee Clearance Form: Form for obtaining clearance from various departments

4. Benefits Summary: Summary of benefits status and post-termination continuation details

5. Exit Interview Form: Standard exit interview documentation if required by company policy

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Banking & Finance

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Energy

Telecommunications

Mining

Agriculture

Transportation

Hospitality

Real Estate

Media & Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Corporate Secretariat

Management

Administration

Labor Relations

Relevant Roles

HR Manager

Legal Counsel

HR Director

Compliance Officer

HR Business Partner

Labor Relations Manager

Employee Relations Manager

HR Administrator

Legal Manager

Department Head

General Manager

Chief Human Resources Officer

HR Operations Manager

Corporate Secretary

Industries
Law No. 13 of 2003 on Manpower (as amended by Law No. 11 of 2020): The primary employment law in Indonesia that governs employment relationships, including termination procedures, rights, and obligations of both employers and employees
Government Regulation No. 35 of 2021: Implementing regulation for fixed-term employment, outsourcing, working hours, employment termination, and severance pay calculations
Minister of Manpower Regulation No. 3 of 1996: Regulates the settlement of employment termination and severance pay determination
Law No. 2 of 2004: Governs industrial relations dispute settlement procedures, including termination disputes
Minister of Manpower Decree No. 150 of 2000: Provides guidelines for employment termination settlement and determination of severance pay, service pay, and compensation
Law No. 24 of 2011 on Social Security Administrative Bodies: Regulates social security obligations and benefits that need to be addressed during employment termination
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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