Bank Guarantee Cancellation Letter Template for Indonesia

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Key Requirements PROMPT example:

Bank Guarantee Cancellation Letter

"I need a Bank Guarantee Cancellation Letter for an infrastructure project in Jakarta that has been successfully completed ahead of schedule, with the guarantee issued by Bank Mandiri for IDR 5 billion expiring in March 2025."

Document background
The Bank Guarantee Cancellation Letter is a crucial document in Indonesian banking practice used when a party needs to formally request the termination of a bank guarantee. This document is typically required when the underlying contract obligations have been fulfilled, the guarantee has expired, or when the guaranteed project or transaction has been completed successfully. The letter must be drafted in compliance with Indonesian banking regulations, including Bank Indonesia and OJK requirements, and should include specific references to the original bank guarantee details, reason for cancellation, and any supporting documentation. The Bank Guarantee Cancellation Letter serves as a formal record of the request and helps ensure proper documentation of the cancellation process within the Indonesian banking system.
Suggested Sections

1. Letter Header and Date: Official letterhead of the requesting party, current date, and reference number

2. Recipient Details: Full name and address of the bank that issued the guarantee

3. Subject Line: Clear indication that this is a Bank Guarantee Cancellation Request with reference to the specific guarantee number

4. Bank Guarantee Details: Complete details of the bank guarantee including guarantee number, issue date, expiry date, and amount

5. Cancellation Request: Clear and explicit statement requesting the cancellation of the bank guarantee

6. Reason for Cancellation: Brief explanation of why the guarantee is being cancelled (e.g., completion of underlying contract, expiry of guarantee period)

7. Return of Original Documents: Request for confirmation of cancellation and return of original guarantee documents if applicable

8. Closing and Signatures: Formal closing, authorized signatory details, and company stamp if required

Optional Sections

1. Beneficiary Consent Reference: Include when the beneficiary's consent has been obtained and needs to be referenced

2. Original Contract Reference: Include when there's a need to reference the original contract or agreement for which the guarantee was issued

3. Confirmation of Obligations Fulfilled: Include when cancellation is due to successful completion of underlying obligations

4. Future Banking Relationship: Include when there's a need to maintain positive banking relationships for future transactions

Suggested Schedules

1. Copy of Original Bank Guarantee: Attached copy of the original bank guarantee document for reference

2. Beneficiary's No-Claim Declaration: If available, declaration from the beneficiary stating no claims against the guarantee

3. Completion Certificate: If cancellation is due to contract completion, relevant completion certificates or documents

4. Authorization Letter: If the cancellation request is being made by a representative, their authorization documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking and Financial Services

Construction and Infrastructure

International Trade

Manufacturing

Energy and Resources

Government and Public Sector

Real Estate Development

Telecommunications

Transportation and Logistics

Project Development

Relevant Teams

Legal

Finance

Treasury

Procurement

Project Management

Risk Management

Corporate Secretariat

Contract Administration

Banking Relations

Compliance

Relevant Roles

Finance Director

Treasury Manager

Contract Manager

Project Manager

Legal Counsel

Company Secretary

Chief Financial Officer

Banking Relationship Manager

Procurement Manager

Risk Manager

Financial Controller

Corporate Finance Manager

Business Development Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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