The Transfer Offer Letter is a crucial document used when an organization wishes to formally document the movement of an employee to a different position, department, or location within the same company or between related entities in Hong Kong. This document type is essential for ensuring compliance with Hong Kong employment law while maintaining clear records of employment terms and conditions. The letter typically includes details about the new role, any changes in compensation or benefits, effective date of transfer, and confirmation of employment continuity. It serves multiple purposes: documenting the offer, protecting both employer and employee interests, ensuring compliance with local regulations, and maintaining clear communication about the transfer terms. The Transfer Offer Letter must align with Hong Kong's Employment Ordinance and related legislation, particularly regarding the preservation of employment rights and benefits.
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1. Letter Header: Company letterhead, date, and employee's name and address
2. Opening: Reference to current employment and purpose of the transfer offer
3. Current Role Reference: Brief description of current position and employment status
4. New Position Details: Title, department, and reporting relationship in the new role
5. Transfer Effective Date: Clear statement of when the transfer takes effect
6. Location: New work location and any mobility requirements
7. Compensation: Salary, allowances, and any changes to compensation structure
8. Benefits Continuation: Confirmation of existing benefits or changes to benefits package
9. Employment Continuity: Confirmation that service years and accrued benefits are preserved
10. Governing Terms: Reference to existing employment contract terms that remain in effect
11. Acceptance Instructions: How and when to indicate acceptance of the transfer offer
12. Closing: Signature block and contact information for questions
1. Relocation Package: Details of relocation assistance if transfer involves geographic movement
2. International Assignment Terms: Specific terms for international transfers including tax equalization, housing, etc.
3. Training Requirements: Any specific training or orientation required for the new role
4. Probation Period: If applicable for the new role, terms of any probation period
5. Changes to Working Hours: If the transfer involves different working patterns or shift requirements
6. Project-Specific Terms: Any special terms related to specific projects in the new role
7. Non-Compete/Confidentiality: Additional restrictions or confidentiality requirements for new role
1. Schedule of Benefits: Detailed breakdown of compensation and benefits package
2. Job Description: Detailed description of new role responsibilities and requirements
3. Relocation Policy: If applicable, company's relocation policy and entitlements
4. Organizational Chart: Visual representation of new team structure and reporting lines
Relevant legal definitions
Current Position
New Position
Effective Date
Company
Group
Basic Salary
Total Compensation
Benefits Package
Continuous Service
Working Hours
Reporting Manager
Place of Work
Confidential Information
Intellectual Property Rights
Existing Employment Agreement
Notice Period
Probation Period
Transfer Date
Previous Entity
New Entity
Accrued Benefits
Employment Terms
Variable Compensation
Allowances
Governing Law
New Position
Effective Date
Company
Group
Basic Salary
Total Compensation
Benefits Package
Continuous Service
Working Hours
Reporting Manager
Place of Work
Confidential Information
Intellectual Property Rights
Existing Employment Agreement
Notice Period
Probation Period
Transfer Date
Previous Entity
New Entity
Accrued Benefits
Employment Terms
Variable Compensation
Allowances
Governing Law
Clauses
Position and Duties
Effective Date
Reporting Structure
Location
Compensation
Benefits Continuation
Working Hours
Employment Continuity
Leave Entitlements
Notice Period
Confidentiality
Intellectual Property
Data Protection
Governing Law
Acceptance
Non-Competition
Probation
Performance Review
Training Requirements
Travel Requirements
Relocation Terms
Benefits Transfer
Existing Contract Reference
Acknowledgment
Effective Date
Reporting Structure
Location
Compensation
Benefits Continuation
Working Hours
Employment Continuity
Leave Entitlements
Notice Period
Confidentiality
Intellectual Property
Data Protection
Governing Law
Acceptance
Non-Competition
Probation
Performance Review
Training Requirements
Travel Requirements
Relocation Terms
Benefits Transfer
Existing Contract Reference
Acknowledgment
Relevant Industries
Banking and Financial Services
Technology
Manufacturing
Retail
Professional Services
Healthcare
Education
Telecommunications
Real Estate
Construction
Logistics and Transportation
Energy
Media and Entertainment
Hospitality
Insurance
Consumer Goods
Relevant Teams
Human Resources
Legal
Compliance
Operations
Finance
Administration
Corporate Services
Talent Management
Compensation & Benefits
Employee Relations
Organizational Development
Recruitment
Payroll
Relevant Roles
Human Resources Manager
HR Director
Legal Counsel
Compliance Officer
Department Manager
Regional Manager
Division Head
Operations Director
Project Manager
Team Leader
Senior Executive
Chief Operating Officer
Branch Manager
Country Manager
Function Head
Business Unit Head
General Manager
Managing Director
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