The Thank You Letter To Client After Termination Of Contract is an essential business document used in the Hong Kong business environment to maintain professional relationships and ensure proper closure of business arrangements. It should be prepared and sent promptly after a contract's termination, whether the termination occurs through natural expiration, mutual agreement, or other circumstances. The document serves both relationship management and legal documentation purposes, combining professional courtesy with compliance requirements under Hong Kong business practices. It typically includes acknowledgment of the relationship, confirmation of termination details, expressions of gratitude, and may address any final administrative matters while maintaining the possibility of future business interactions.

1. Letter Header: Company letterhead, date, recipient's name and address

2. Salutation: Professional greeting addressing the specific client contact

3. Expression of Gratitude: Sincere thanks for the business relationship and trust shown

4. Acknowledgment of Relationship: Brief recap of the length and nature of the business relationship

5. Confirmation of Termination: Clear acknowledgment of contract termination and effective date

6. Closing Statement: Professional closing with well-wishes and contact information