The Self Termination Letter is a crucial document in Hong Kong's employment landscape, used when an employee decides to voluntarily end their employment relationship. Required under Hong Kong's Employment Ordinance (Cap. 57), this document serves as official written notice of resignation and must include specific elements such as clear resignation intent, notice period, and last working day. The letter is typically submitted to both direct supervision and HR department, initiating the formal process of employment termination. It should align with the notice period specified in the employment contract and address any statutory requirements regarding final payments, unused leave, and other entitlements. The document's format and content may vary based on industry standards and company policies, but must always comply with Hong Kong employment law requirements.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Personal and Company Information: Employee's name, position, employee ID, department, and company details including registered address
2. Date: Current date and effective date of resignation
3. Addressee Details: Direct supervisor or HR manager's name and title
4. Formal Resignation Statement: Clear and unambiguous statement of intention to resign
5. Notice Period: Specification of notice period as per employment contract and last working day
6. Gratitude and Professional Closure: Brief statement of appreciation for opportunities and professional experience
7. Handover Commitment: Statement confirming commitment to proper handover of duties and responsibilities
8. Signature Block: Full name, signature, and date of signing
1. Reason for Resignation: Optional brief explanation of resignation reason - included when maintaining good relationships or when required by company policy
2. Special Arrangements: Any agreed special arrangements regarding notice period, handover, or final working arrangements
3. Outstanding Matters: Reference to any outstanding projects, responsibilities, or company property to be returned
4. Garden Leave: If applicable, acknowledgment of garden leave arrangements
5. Reference Request: Optional request for a reference letter - included when seeking a reference
6. Confidentiality Reminder: Reaffirmation of confidentiality obligations - included when handling sensitive information
7. Contact Information: Future contact details - included when required for final payment or tax documents
1. Handover Document List: Optional attachment listing key documents and projects to be handed over
2. Company Property Checklist: Optional list of company property to be returned
3. Final Payment Calculation: Optional attachment showing calculation of final payment including unused leave, bonuses, etc.
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Media and Entertainment
Telecommunications
Real Estate
Legal Services
Government and Public Sector
Non-profit Organizations
Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Marketing
Sales
Research and Development
Customer Service
Administration
Product Development
Business Development
Public Relations
Quality Assurance
Strategy
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Senior Executive
Software Developer
Financial Analyst
Marketing Specialist
Human Resources Officer
Sales Representative
Administrative Assistant
Project Manager
Research Analyst
Legal Counsel
Operations Manager
Customer Service Representative
Technical Support Specialist
Business Development Manager
Account Executive
Data Analyst
Product Manager
Find the exact document you need
Letter Of Intent To Pay
A Hong Kong law-governed formal written commitment acknowledging a debt and stating the intention to pay, including specific payment terms and conditions.
find out more
Forward Purchase Agreement (Real Estate)
A Hong Kong law-governed agreement for the future purchase of real estate property that is under construction or yet to be completed.
find out more
Outdoor Event Fire Risk Assessment
A Hong Kong-compliant fire risk assessment template for outdoor events, ensuring comprehensive fire safety measures and regulatory compliance.
find out more
Automobile Purchase Agreement
A Hong Kong law-governed agreement for the sale and purchase of motor vehicles, detailing vehicle specifications, price, and ownership transfer terms.
find out more
Land License Agreement
A Hong Kong-governed agreement granting temporary land use rights without transferring ownership, setting out terms, conditions, and obligations for both parties.
find out more
Software Project Review
A Hong Kong law-governed agreement for conducting professional software project reviews, outlining terms, scope, and deliverables.
find out more
Prenuptial Postnuptial Agreement
A Hong Kong law-governed agreement between spouses or intended spouses establishing financial rights, responsibilities, and property arrangements during marriage and upon divorce or death.
find out more
Lost Parcel Complaint Letter
A formal complaint letter for lost parcels under Hong Kong jurisdiction, used to report missing items and seek compensation from postal service providers.
find out more
Vital Records Authorization Form
A Hong Kong-compliant authorization form for requesting access to vital records such as birth, death, or marriage certificates, incorporating local data privacy requirements.
find out more
Short Employment Contract
A streamlined employment agreement template compliant with Hong Kong employment law, covering essential terms and conditions of employment.
find out more
Installment Promissory Note
A Hong Kong law-governed document evidencing a promise to pay a specified sum through structured installments, serving as both proof of debt and a negotiable instrument.
find out more
Product Offer Letter
A formal product offer document compliant with Hong Kong law, detailing product specifications, pricing, and terms of sale.
find out more
Price Offer Letter
A formal document used in Hong Kong business practice to present pricing information and commercial terms to potential customers.
find out more
Artwork Purchase Agreement
A Hong Kong law-governed agreement for the sale and purchase of artwork, addressing ownership transfer, authenticity, and related terms.
find out more
Securities Lending Agreement
A Hong Kong law-governed agreement establishing terms for securities lending transactions between financial institutions, including collateral arrangements and regulatory compliance requirements.
find out more
Purchase Sale Contract
A Hong Kong law-governed agreement that documents the sale and purchase of goods between parties, establishing their rights and obligations.
find out more
Purchase Money Trust Deed
A Hong Kong law-governed deed establishing a trust arrangement for property purchased with funds provided by a settlor, detailing the terms of property management and benefit distribution.
find out more
Promissory Note Mortgage
A Hong Kong law-governed security document combining a promissory note with a mortgage over real property, securing the lender's interests through both debt acknowledgment and property security.
find out more
Pre Partnership Agreement
A Hong Kong law-governed preliminary agreement setting out terms and conditions for exploring and negotiating a potential partnership between parties.
find out more
Furnished Apartment Lease
Hong Kong law-governed lease agreement for furnished residential apartments, including comprehensive terms for furniture, appliances, and maintenance.
find out more
Deferred Payment Contract
Hong Kong law-governed agreement establishing terms for deferred payment arrangements, including payment schedules, interest, and enforcement mechanisms.
find out more
Cross Promotion Agreement
A Hong Kong-governed agreement establishing terms for collaborative promotional activities between parties, including marketing responsibilities and IP usage rights.
find out more
Contingent Offer Employment
A Hong Kong-governed conditional employment agreement that establishes terms of employment subject to specific prerequisites being met.
find out more
Client Exclusivity Agreement
A Hong Kong law-governed agreement establishing exclusive business arrangements between a service provider and client, defining exclusive rights and obligations.
find out more
Contract For Property Management Services
A Hong Kong law-governed agreement establishing terms for professional property management services, compliant with PMSO and local regulations.
find out more
Exclusive Provider Agreement
A Hong Kong law-governed agreement establishing an exclusive commercial relationship between a provider and customer for specified products or services.
find out more
Agreement To Buy Property
A Hong Kong law-governed agreement for the sale and purchase of real property, setting out terms, conditions, and obligations of the transaction.
find out more
Agreement For Sale And Purchase With Plan
A Hong Kong law-governed agreement for the sale and purchase of off-plan or under-construction properties, including construction specifications and completion timelines.
find out more
Buy In Agreement
A Hong Kong law-governed agreement establishing terms and procedures for forced purchase of securities following a failed delivery obligation.
find out more
Real Estate Offer Sheet
A Hong Kong-compliant document presenting a formal offer to purchase real estate, outlining key terms and conditions of the proposed transaction.
find out more
Land Offer To Purchase
A Hong Kong-compliant document representing a formal offer to purchase real estate, outlining proposed terms and conditions for the property acquisition.
find out more
Wholesale Joint Venture Agreement
A Hong Kong law-governed agreement establishing a joint venture for wholesale business operations, including management structure, operational procedures, and regulatory compliance.
find out more
Quitting Letter
A Hong Kong law-compliant resignation letter formally notifying employment termination with notice period and final working day details.
find out more
Short Form Promissory Note
A concise Hong Kong law-governed financial instrument containing a written promise to pay a specified sum of money under defined terms and conditions.
find out more
Binding Mediation Agreement
A Hong Kong law-governed agreement establishing binding mediation terms between parties, including mediator appointment, process parameters, and settlement enforcement provisions.
find out more
Membership Interest Pledge Agreement
A Hong Kong law-governed agreement creating security over membership interests in a company, typically used in financing transactions.
find out more
Reverse Payment Agreement
A Hong Kong-law agreement settling pharmaceutical patent disputes through compensated delayed market entry arrangements, compliant with local competition and patent laws.
find out more
Service Provision Agreement
A Hong Kong law-governed agreement establishing terms and conditions for professional service delivery between a service provider and client.
find out more
Purchase Agreement Car Dealership
A Hong Kong law-governed agreement between a car dealership and buyer for the sale and purchase of a vehicle, incorporating local regulatory requirements and transaction terms.
find out more
Purchase Contract For Home
A Hong Kong law-governed contract for the sale and purchase of residential property, detailing transaction terms and parties' obligations.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)