Interim Reference Letter for Hong Kong

Interim Reference Letter Template for Hong Kong

An Interim Reference Letter is a formal document issued under Hong Kong law while an employee is still employed with their current employer. It provides verification of current employment status, role details, and other relevant professional information, adhering to Hong Kong's Personal Data (Privacy) Ordinance and employment regulations. The document serves as an official confirmation of ongoing employment while allowing employees to pursue other opportunities or meet various verification requirements, balancing the needs of all parties while maintaining appropriate confidentiality and legal compliance.

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What is a Interim Reference Letter?

An Interim Reference Letter is commonly used in Hong Kong when employees need to verify their current employment status while still maintaining their position. This document type is particularly relevant in situations such as visa applications, rental agreements, loan applications, or during preliminary stages of job searching. The letter must comply with Hong Kong's Personal Data (Privacy) Ordinance and relevant employment laws, providing accurate information while maintaining appropriate confidentiality. It typically includes current employment status, role description, and length of service, while being careful not to breach privacy regulations or make statements that could be considered defamatory. The interim nature of the reference must be clearly stated to distinguish it from a final reference letter provided upon employment termination.

What sections should be included in a Interim Reference Letter?

1. Letterhead: Company details including registered address and contact information

2. Date: Current date of the reference letter

3. Addressee Line: 'To Whom It May Concern' or specific recipient details if known

4. Employee Identification: Full name and position of the employee

5. Employment Period: Confirmation of dates of employment and current employment status

6. Role Description: Brief description of the employee's current role and primary responsibilities

7. Interim Status Declaration: Statement clarifying this is an interim reference while employment is ongoing

8. Sign-off: Signature block including name, position, and contact information of the reference provider

What sections are optional to include in a Interim Reference Letter?

1. Performance Overview: Brief statement about performance, used when specifically requested and where company policy allows

2. Reason for Interim Reference: Explanation of why an interim reference is being provided, if relevant to the situation

3. Project Involvement: Specific projects or achievements, included when relevant to the purpose of the reference

4. Continuation Statement: Statement indicating the employee's continued employment and good standing, used when appropriate

5. Skills and Competencies: List of key skills and competencies, included when specifically requested

6. Professional Qualifications: Relevant professional qualifications and certifications, included if pertinent to the reference purpose

What schedules should be included in a Interim Reference Letter?

1. Employment History Details: Optional attachment detailing specific roles and dates if the employee has held multiple positions

2. Project Summary: Optional attachment providing more detailed information about specific projects, if requested and relevant

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Cost

Free to use
Relevant Industries

Banking and Financial Services

Technology

Professional Services

Manufacturing

Retail

Healthcare

Education

Construction

Real Estate

Logistics and Transportation

Hospitality

Telecommunications

Insurance

Legal Services

Consulting

Relevant Teams

Human Resources

Legal

Compliance

Operations

Administration

Corporate Services

People Operations

Employee Relations

Talent Management

Personnel Administration

Relevant Roles

Human Resources Director

HR Manager

Department Head

Line Manager

Chief Executive Officer

Managing Director

Operations Manager

Department Director

Vice President

Senior Manager

Regional Manager

Branch Manager

Unit Head

Team Leader

Supervisor

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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