A Consent Letter To Collect Passport is a crucial document used when an individual cannot personally collect their passport from Hong Kong authorities and needs to authorize another person to do so on their behalf. This document is particularly relevant in situations involving business travel arrangements, diplomatic missions, student visa processing, or when individuals are unable to collect their passports due to illness, travel, or other commitments. The letter must comply with Hong Kong's legal requirements, particularly the Personal Data (Privacy) Ordinance and Immigration regulations. It includes essential elements such as the passport holder's details, authorized collector's information, validity period, and specific authorization statements. This document is commonly used by businesses, educational institutions, and individuals dealing with immigration matters in Hong Kong.

1. Letter Header and Date: Including full name and address of the passport holder, and the date of the letter

2. Recipient Details: Name and address of the authority to whom the letter is addressed (e.g., Immigration Department, passport office, or relevant authority)

3. Subject Line: Clear indication that this is a consent letter for passport collection

4. Passport Holder Details: Full name, HKID number, passport number, and contact information of the passport owner

5. Authorized Person Details: Full name, HKID number, and contact information of the person authorized to collect the passport

6. Authorization Statement: Clear statement of consent authorizing the named person to collect the passport

7. Collection Purpose: Brief explanation of why the authorized person is collecting the passport on behalf of the owner

8. Validity Period: Specific dates during which the authorization is valid

9. Signature Block: Space for passport holder's signature, date, and contact information