Visa Authorization Letter for Hong Kong

Visa Authorization Letter Template for Hong Kong

A Visa Authorization Letter is a formal document used in Hong Kong's immigration process that provides official authorization for an individual's visa application. This document, governed by Hong Kong immigration laws and regulations, serves as a crucial supporting document that demonstrates the authorizing party's formal support and sponsorship of the visa applicant. The letter must comply with the requirements set forth by the Hong Kong Immigration Department and typically includes detailed information about both the authorizing party and the visa applicant, the purpose of the visa request, and specific terms of the authorization.

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What is a Visa Authorization Letter?

A Visa Authorization Letter is an essential document in Hong Kong's immigration process, required when an individual or organization sponsors or supports a visa application for another person. This document is particularly important in Hong Kong due to its status as an international business and financial center, where companies frequently need to bring in foreign talent or support visitors for various purposes. The letter must comply with Hong Kong immigration laws and regulations, including the Immigration Ordinance (Cap. 115) and its subsidiary legislation. It serves as formal evidence of sponsorship and typically includes detailed information about the authorizing party, the visa applicant, the purpose of the visit or employment, and any specific commitments or guarantees being made. The Visa Authorization Letter is commonly used for various visa types, including employment, study, business, and dependent visas.

What sections should be included in a Visa Authorization Letter?

1. Letter Header: Official letterhead, date, and reference number if applicable

2. Addressee Details: Full name and address of the immigration authority or relevant office

3. Subject Line: Clear indication that this is a visa authorization letter and the type of visa being applied for

4. Authorizing Party Information: Complete details of the person/organization providing the authorization, including full name, position, company (if applicable), and contact information

5. Visa Applicant Information: Full name, passport number, nationality, and other identifying information of the person seeking the visa

6. Authorization Statement: Clear and explicit statement of authorization, including the type of visa being authorized and its duration

7. Purpose of Visit: Detailed explanation of the reason for the visa application

8. Signature Block: Space for signature, name, and title of the authorizing person

What sections are optional to include in a Visa Authorization Letter?

1. Financial Responsibility Statement: Statement accepting financial responsibility for the visa applicant, required for certain visa types

2. Accommodation Details: Information about where the visa applicant will be staying, needed for longer-term visas

3. Employment Terms: Required when the authorization is for a work visa, including position, salary, and duration

4. Relationship Declaration: Statement explaining the relationship between the authorizing party and the visa applicant, important for certain visa types

5. Return Travel Guarantee: Assurance that the applicant will return to their home country, often required for tourist or short-term visas

What schedules should be included in a Visa Authorization Letter?

1. Supporting Documents List: List of all documents attached to support the authorization

2. Company Registration Details: If the authorizing party is a company, copies of relevant registration documents

3. Passport Copy: Copy of the authorizing party's identification documents

4. Contact Information Schedule: Detailed contact information for all relevant parties

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Authorizing Party
Visa Applicant
Sponsoring Organization
Period of Stay
Visa Type
Immigration Department
Supporting Documents
Authorized Signatory
Principal Employer
Host Company
Related Parties
Permitted Activities
Duration of Authorization
Place of Employment
Terms of Authorization

Clauses

Authorization Statement
Purpose Declaration
Duration of Stay
Financial Responsibility
Sponsorship Terms
Contact Information
Document Authenticity
Relationship Declaration
Accommodation Arrangement
Return Travel Commitment
Employment Terms
Immigration Compliance
Supporting Documentation
Verification Authority
Signatory Authority

Relevant Industries

Financial Services

Education

Technology

Professional Services

Manufacturing

Retail

Healthcare

Hospitality

Construction

Legal Services

Consulting

International Trade

Relevant Teams

Human Resources

Legal

Compliance

Administration

Global Mobility

International Relations

Corporate Secretarial

Operations

Executive Office

Immigration Support

Relevant Roles

Human Resources Manager

Immigration Specialist

Legal Counsel

Compliance Officer

Recruiting Manager

Global Mobility Manager

Administrative Director

Company Secretary

Operations Manager

Chief Executive Officer

Department Head

International Student Advisor

Hiring Manager

HR Business Partner

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