Career Certificate Form for Hong Kong

Career Certificate Form Template for Hong Kong

A formal employment verification document regulated under Hong Kong law that provides certified confirmation of an individual's employment history, job responsibilities, and professional standing within an organization. This document serves as an official record of employment details, complying with Hong Kong's Employment Ordinance and Personal Data (Privacy) Ordinance requirements. It includes verified information about the employee's position, tenure, and role-specific details, authenticated by authorized company representatives and bearing official company verification markers.

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What is a Career Certificate Form?

The Career Certificate Form is a standardized document used in Hong Kong to provide formal verification of employment and professional experience. It serves as an official record for current or former employees who require documented proof of their employment history, job responsibilities, and professional standing. The document is commonly required for visa applications, new employment processes, professional certifications, or regulatory compliance purposes. Governed by Hong Kong employment law, particularly the Employment Ordinance (Cap. 57) and Personal Data (Privacy) Ordinance (Cap. 486), this form ensures accurate and privacy-compliant documentation of employment details. It includes authenticated company information, verified employment dates, position details, and may contain additional role-specific information as required by different industries or regulatory bodies.

What sections should be included in a Career Certificate Form?

1. Personal Information: Employee's full legal name, HKID number (masked), and relevant contact information

2. Employment Details: Current or former position, department, employment period, and nature of employment (full-time/part-time)

3. Job Responsibilities: Key duties and responsibilities held during the employment period

4. Company Information: Official company name, registration number, and business address

5. Authentication: Verification details including authorized signatory, company chop, and date of issuance

6. Declaration: Statement confirming the accuracy of information provided and compliance with Hong Kong laws

What sections are optional to include in a Career Certificate Form?

1. Performance Summary: Brief overview of employee's performance, used when specifically requested and agreed upon

2. Special Achievements: Notable achievements or contributions, included when relevant to future employment

3. Professional Qualifications: List of relevant professional certifications obtained during employment, if applicable

4. Language Proficiency: Confirmation of language skills if relevant to the role

5. Reason for Departure: If agreed by both parties, a brief statement about the nature of employment termination

6. Regulatory Compliance: For regulated industries, confirmation of compliance with relevant regulatory requirements

What schedules should be included in a Career Certificate Form?

1. Schedule A - Position History: Detailed breakdown of different positions held within the company, if multiple roles were performed

2. Schedule B - Project Involvement: List of key projects participated in, if relevant to the industry

3. Appendix 1 - Certification Verification: Additional verification details or references for background checking purposes

4. Appendix 2 - Professional Memberships: List of professional bodies or associations membership maintained during employment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Affidavit

Cost

Free to use
Relevant Industries

Financial Services

Banking

Technology

Manufacturing

Retail

Professional Services

Healthcare

Education

Construction

Logistics

Real Estate

Hospitality

Telecommunications

Legal Services

Insurance

Relevant Teams

Human Resources

Legal

Compliance

Corporate Secretariat

Personnel Administration

Employee Relations

Talent Management

Operations

Corporate Affairs

Relevant Roles

Human Resources Manager

HR Director

Compliance Officer

Legal Counsel

Department Manager

Chief Executive Officer

Company Secretary

HR Administrator

Personnel Officer

Recruitment Manager

HR Business Partner

Employment Relations Manager

Talent Management Director

HR Operations Manager

Personnel Administrator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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