Payroll Deduction Authorisation Form for the United Kingdom

Payroll Deduction Authorisation Form Template for England and Wales

A Payroll Deduction Authorisation Form is a legal document used in England and Wales that establishes an employee's consent for their employer to make specific deductions from their salary or wages. The document complies with the Employment Rights Act 1996 and related legislation, ensuring that all deductions are properly authorized and documented. It typically includes details of the deduction amount, frequency, purpose, and duration, while incorporating necessary data protection notices and employee rights information.

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What is a Payroll Deduction Authorisation Form?

The Payroll Deduction Authorisation Form is essential for employers in England and Wales to comply with legal requirements when making non-statutory deductions from employee wages. This document is required whenever an employer needs to make regular deductions for purposes such as union dues, pension contributions, season ticket loans, or other agreed payments. It ensures compliance with the Employment Rights Act 1996 and provides clear evidence of employee consent, protecting both parties' interests and maintaining accurate payroll records.

What sections should be included in a Payroll Deduction Authorisation Form?

1. Employee Information: Full name, employee number, department, and contact details of the employee authorizing the deduction

2. Deduction Details: Specific amount, frequency, start date, and purpose of the authorized deduction

3. Authorization Statement: Clear and explicit consent statement confirming the employee's authorization of the specified deduction

4. Duration and Validity: Period for which the authorization remains valid and circumstances under which it expires

5. Data Protection Notice: Statement regarding how personal and financial information will be used, stored, and protected in compliance with UK GDPR

What sections are optional to include in a Payroll Deduction Authorisation Form?

1. Cancellation Terms: Process and notice period required for withdrawing the deduction authorization

2. Multiple Deductions Authorization: Details and authorization for multiple types of deductions, if applicable

3. Third Party Payment Details: Information about external parties receiving the deducted funds

4. Legal Compliance Statement: Additional statements ensuring compliance with specific legislation such as National Minimum Wage Act

What schedules should be included in a Payroll Deduction Authorisation Form?

1. Schedule 1 - Payment Schedule: Detailed breakdown of deduction dates, amounts, and payment frequency

2. Schedule 2 - Terms and Conditions: Comprehensive terms governing the deduction arrangement including legal rights and obligations

3. Schedule 3 - Statutory Information: Reference to relevant statutory provisions and employee rights regarding wage deductions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Authorisation
Company
Deduction
Deduction Amount
Deduction Period
Effective Date
Employee
Employer
Gross Pay
Net Pay
Pay Period
Payroll
Regular Wages
Salary
Start Date
Termination Date
Third Party Beneficiary
Working Day
Written Notice

Clauses

Authorization and Consent
Deduction Details
Calculation Method
Payment Schedule
Duration
Cancellation Rights
Modification Rights
Data Protection
Employee Acknowledgment
Governing Law
Employee Rights
Dispute Resolution
Notification Requirements
Third Party Rights
Severability
Amendments
Record Keeping
Termination of Employment
Repayment Provisions

Relevant Industries

All Private Sector Industries
Public Sector
Non-Profit Organizations
Education
Healthcare

Relevant Teams

Human Resources
Payroll
Finance
Legal
Benefits Administration

Relevant Roles

Payroll Manager
HR Manager
Finance Director
Benefits Administrator
Compliance Officer

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What is a Payroll Deduction Authorisation Form?

What sections should be included in a Payroll Deduction Authorisation Form?

What sections are optional to include in a Payroll Deduction Authorisation Form?

What schedules should be included in a Payroll Deduction Authorisation Form?

Authors

Alex Denne

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