A Disciplinary Suspension Letter is a crucial document used when an employer needs to temporarily remove an employee from the workplace during an investigation or disciplinary process. Under English and Welsh law, this document must carefully balance the employer's need to conduct a fair investigation with the employee's rights and entitlements. The letter typically includes specific details about the suspension's duration, pay status, and conditions, while ensuring compliance with employment legislation and ACAS guidelines. It's essential for maintaining clear communication and protecting both parties' interests during the disciplinary process.
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1. Employee Details: Full name, position, department of the suspended employee
2. Effective Date: Specification of when the suspension takes effect
3. Reason for Suspension: Brief explanation of why suspension is necessary, ensuring compliance with Employment Rights Act 1996
4. Duration: Expected length of suspension or review date, following ACAS guidance
5. Pay Status: Confirmation of continued full pay during suspension period
6. Conditions of Suspension: Detailed explanation of what the employee can/cannot do during suspension
1. Alternative Duties: Section used when partial suspension or alternative work arrangements are possible
2. Company Property: Details about returning or retaining company property during suspension
3. Support Services: Information about employee assistance programs or counselling services available
4. Medical Considerations: Used when there are health-related factors to consider under Equality Act 2010
1. Disciplinary Policy Extract: Relevant sections of company disciplinary policy and procedures
2. Contact Details Schedule: List of key contacts during suspension period including HR representative and line manager
3. Investigation Timeline: Expected timeline and key dates for the investigation process
4. Rights and Obligations: Summary of employee's rights and obligations during suspension period
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