A Disciplinary Dismissal Letter is used when terminating employment following serious misconduct or repeated breaches of company policy. Under England and Wales law, this document serves as formal written confirmation of the dismissal decision, protecting both employer and employee interests. It must detail the specific reasons for dismissal, reference any previous warnings, specify the notice period or payment in lieu, and outline appeal rights. The letter forms a crucial part of the documentary evidence should the dismissal be challenged at an Employment Tribunal.
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1. Letter Header: Date, addressee details, marked private & confidential
2. Confirmation of Dismissal: Clear statement of dismissal decision and effective date
3. Reasons for Dismissal: Detailed explanation of the misconduct/reasons leading to dismissal
4. Previous Warnings: Reference to any relevant previous warnings
5. Notice Period: Details of notice period or payment in lieu of notice
6. Right to Appeal: Information about appeal process and timeframes
1. Final Pay Calculation: Breakdown of final salary, used when payment in lieu of notice applies
2. Return of Company Property: List of items to be returned, used when employee has company assets
3. Restrictive Covenants: Reminder of ongoing obligations, used when employment contract contains restrictions
1. Appeal Procedure: Detailed explanation of appeal process and timeframes
2. Final Pay Statement: Detailed breakdown of final payment including holiday pay, expenses, etc.
3. Company Property Checklist: List of company items to be returned
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