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Disciplinary Suspension Letter

Disciplinary Suspension Letter Template for Indonesia

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Disciplinary Suspension Letter

"I need a Disciplinary Suspension Letter for an IT manager who accessed confidential client data without authorization, requiring immediate 30-day suspension starting January 15, 2025, with all system access revoked during the suspension period."

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Document background
The Disciplinary Suspension Letter is a critical document in Indonesian employment relations, used when an employer needs to formally suspend an employee for disciplinary reasons. It serves as an intermediate step in the progressive disciplinary process, falling between written warnings and termination. The document must strictly comply with Law No. 13 of 2003 (Manpower Law) and related regulations, including Government Regulation No. 94 of 2021. It should clearly state the violation, suspension duration, and conditions, while protecting both employer and employee rights. This document is particularly important as it creates a formal record of the disciplinary action and may be required in case of future legal proceedings or labor disputes.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and clear marking as 'Disciplinary Suspension Letter'

2. Employee Information: Full name, employee ID, position, department of the employee being suspended

3. Incident Description: Clear description of the violation or misconduct that led to the suspension, including dates and specific details

4. Policy Reference: Reference to relevant company policies, regulations, or employment contract clauses that were violated

5. Suspension Terms: Specific details about the suspension including duration, start date, and end date

6. Rights and Obligations: Clear statement of employee's rights and obligations during the suspension period, including any salary/benefit implications

7. Return to Work: Information about the process for returning to work after the suspension period

8. Signature Block: Space for authorized company representative's signature, name, and title

Optional Sections

1. Previous Warnings: Reference to any previous warnings or disciplinary actions, included when the suspension is part of a progressive disciplinary process

2. Investigation Details: Summary of any investigation conducted, included when the suspension is based on a formal investigation

3. Special Conditions: Any special conditions or requirements during the suspension period, included when specific restrictions or obligations apply

4. Appeal Rights: Information about the employee's right to appeal the suspension, included when company policy or regulations provide for appeals

5. Acknowledgment Section: Space for employee signature acknowledging receipt, included when formal acknowledgment is required

Suggested Schedules

1. Evidence Documentation: Copies of relevant evidence supporting the disciplinary action

2. Previous Warning Letters: Copies of any previous warning letters referenced in the suspension letter

3. Company Policy Excerpt: Relevant excerpts from company policies or regulations related to the violation

4. Investigation Report: Summary or full report of the investigation that led to the suspension decision

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Technology

Financial Services

Retail

Healthcare

Education

Construction

Mining

Transportation

Hospitality

Professional Services

Telecommunications

Energy

Agriculture

Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Industrial Relations

Employee Relations

Management

Administration

Corporate Governance

Relevant Roles

Human Resources Manager

HR Director

Legal Counsel

Compliance Officer

Department Manager

Line Supervisor

HR Business Partner

Employee Relations Manager

HR Operations Manager

General Manager

Managing Director

Chief Human Resources Officer

Industrial Relations Manager

Industries
Law No. 13 of 2003 (Manpower Law): The main employment law in Indonesia that provides the fundamental framework for employment relationships, including provisions on disciplinary actions and workers' rights
Government Regulation No. 94 of 2021: Regulation concerning Company Regulations and Collective Labor Agreements, which provides guidance on how companies should establish and implement disciplinary procedures
Minister of Manpower Regulation No. 150 of 2000: Regulation on employment termination settlement and severance pay, which includes provisions related to suspension procedures and workers' rights during suspension
Minister of Manpower and Transmigration Decree No. 78 of 2001: Guidelines for company regulations, including requirements for disciplinary procedures and suspension policies
Law No. 2 of 2004: Law concerning Industrial Relations Dispute Settlement, which provides procedures for resolving disputes that may arise from disciplinary actions
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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