Disciplinary Hearing Form Template for Indonesia

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Key Requirements PROMPT example:

Disciplinary Hearing Form

"I need a Disciplinary Hearing Form for our manufacturing company in Jakarta, which should be bilingual (Indonesian and English) and include specific sections for union representative participation, as we have a unionized workforce of 500+ employees."

Document background
The Disciplinary Hearing Form serves as an essential document in Indonesian workplace management, designed to facilitate fair and legally compliant disciplinary proceedings. It is used when formal disciplinary action is required following alleged misconduct or performance issues, ensuring compliance with Law No. 13 of 2003 on Manpower and related Indonesian labor regulations. The form captures crucial information including the nature of the alleged violation, evidence presented, employee responses, and hearing outcomes. It provides a structured approach to conducting disciplinary hearings while protecting both employer and employee rights, maintaining proper documentation for potential legal review, and ensuring consistency in disciplinary procedures across the organization. The document is particularly important given Indonesia's strict employment protection laws and the need for proper documentation in employment-related disputes.
Suggested Sections

1. Employee Information: Basic details including employee name, ID number, position, department, length of service, and immediate supervisor

2. Incident Details: Description of the alleged misconduct, including date, time, location, and nature of the violation

3. Policy Reference: Specific company policies, regulations, or laws that have allegedly been violated

4. Previous Warnings: Record of any previous disciplinary actions or warnings issued to the employee

5. Hearing Details: Date, time, and location of the disciplinary hearing, and names/positions of panel members

6. Employee Rights Statement: Clear statement of employee's rights during the hearing process, including right to representation

7. Hearing Proceedings: Space to record the proceedings, including employee's statement and any evidence presented

8. Decision and Outcome: The panel's findings, decision, and any disciplinary measures to be imposed

9. Signatures: Space for signatures of hearing panel members, employee, and witnesses

Optional Sections

1. Union Representative Details: Required when employee is a union member and requests union representation

2. Translator Information: Required when employee needs translation services during the hearing

3. Witness Statements: To be included when witnesses are part of the disciplinary process

4. Appeal Rights: Detailed information about appeal process, required for serious disciplinary actions

5. Medical Information: Required when the disciplinary issue involves health-related matters or disabilities

6. Performance Improvement Plan: To be included when the outcome includes a formal improvement plan

Suggested Schedules

1. Evidence List: Itemized list of all evidence presented during the hearing

2. Witness List: Details of all witnesses involved in the case

3. Previous Warning Records: Copies of any previous warning letters or disciplinary actions

4. Relevant Company Policies: Excerpts of specific company policies referenced in the hearing

5. Supporting Documentation: Any additional documents referenced during the hearing

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries

Manufacturing

Financial Services

Technology

Retail

Healthcare

Education

Construction

Mining

Agriculture

Hospitality

Transportation

Professional Services

Energy

Telecommunications

Public Sector

Non-Profit Organizations

Relevant Teams

Human Resources

Legal

Compliance

Senior Management

Operations

Industrial Relations

Employee Relations

Administration

Corporate Services

Relevant Roles

HR Manager

HR Director

HR Business Partner

Employee Relations Manager

Legal Counsel

Department Manager

Line Supervisor

Company Director

Compliance Officer

Industrial Relations Manager

Operations Manager

General Manager

Union Representative

Department Head

Chief Human Resources Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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