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Privacy Notice

Privacy Notice Template for Denmark

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Privacy Notice

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Document background
A Privacy Notice is a mandatory document required under both the EU General Data Protection Regulation (GDPR) and Danish data protection law for any organization processing personal data in Denmark. It must be provided to data subjects (individuals whose data is processed) at the time their personal data is collected. The document serves as a transparent explanation of how an organization processes personal data, including the types of data collected, purposes of processing, legal bases, data subject rights, and data protection measures. This Privacy Notice needs to comply with both the requirements of the GDPR and specific provisions of the Danish Data Protection Act (Databeskyttelsesloven). It should be written in clear, plain language and be easily accessible to all data subjects, whether they are customers, employees, or other individuals whose data is processed by the organization.
Suggested Sections

1. Introduction: Overview of the privacy notice and its purpose

2. Data Controller Information: Identity and contact details of the data controller and, where applicable, its representative and Data Protection Officer

3. Types of Personal Data Processed: Categories of personal data collected and processed

4. Purposes and Legal Basis: Purposes of processing and the legal basis for each purpose

5. Recipients of Personal Data: Categories of recipients with whom the data is shared

6. Data Retention: Period for which personal data will be stored, or criteria used to determine that period

7. Data Subject Rights: Description of GDPR rights including access, rectification, erasure, and data portability

8. Right to Lodge a Complaint: Information about the right to lodge a complaint with the Danish Data Protection Agency

9. Source of Data: Where personal data is not collected directly from the data subject, information about the source

10. Changes to Privacy Notice: Information about how changes to the privacy notice will be communicated

Optional Sections

1. International Transfers: Include when personal data is transferred outside the EU/EEA, describing transfer mechanisms and safeguards

2. Automated Decision Making: Include when automated decision-making or profiling is used, including meaningful information about the logic involved

3. Cookie Information: Include when cookies or similar technologies are used on websites or apps

4. Special Categories of Data: Include when processing special categories of personal data (sensitive data)

5. Children's Privacy: Include when services may be used by or data collected from children

6. Marketing Communications: Include when personal data is used for direct marketing purposes

7. CCTV Surveillance: Include when video surveillance is used on premises

Suggested Schedules

1. Cookie List: Detailed list of cookies used, including their purposes and duration

2. Data Processing Activities: Detailed breakdown of specific processing activities, purposes, and legal bases

3. Third-Party Processors: List of data processors and sub-processors, their roles and locations

4. Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data

Authors

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Relevant legal definitions
Personal Data
Processing
Data Subject
Data Controller
Data Processor
Special Categories of Personal Data
Consent
Data Protection Officer (DPO)
Supervisory Authority
Danish Data Protection Agency (Datatilsynet)
Cookies
Log Data
IP Address
Profiling
Pseudonymization
Data Minimization
Third Party
Recipient
Cross-border Processing
Filing System
Data Breach
Automated Decision-Making
Joint Controllers
Privacy by Design
Privacy by Default
Data Protection Impact Assessment
Legitimate Interests
Data Transfer
Clauses
Identity and Contact Information
Data Collection
Legal Basis for Processing
Purpose Limitation
Data Minimization
Data Accuracy
Storage Limitation
Data Security
Data Subject Rights
International Transfers
Third-Party Sharing
Cookie Usage
Automated Decision Making
Marketing Communications
Children's Privacy
Data Retention
Complaint Procedures
Privacy Notice Updates
Contact Details
Regulatory Compliance
Special Categories Processing
Data Protection Measures
Consent Management
Breach Notification
Relevant Industries
Relevant Teams
Relevant Roles
Industries
General Data Protection Regulation (GDPR): EU Regulation 2016/679 that sets the main framework for personal data protection in the EU, including requirements for privacy notices regarding transparency, data subject rights, and processing principles
Danish Data Protection Act (Databeskyttelsesloven): Act No. 502 of 23 May 2018 that implements GDPR in Denmark and provides additional national requirements for data protection
Danish Marketing Practices Act (Markedsføringsloven): Consolidated Act No. 426 of 3 May 2017, relevant for rules on electronic marketing communications and consent requirements
Danish Executive Order on Cookie Requirements (Cookie-bekendtgørelsen): Executive Order No. 1148 of 9 December 2011 on Information and Consent Required in Case of Storing or Accessing Information in End-User Terminal Equipment
Danish Act on Electronic Communications Networks and Services: Provides rules for electronic communications and supplements privacy requirements for telecommunications data
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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