A Privacy Notice is a mandatory document required under both the EU General Data Protection Regulation (GDPR) and Danish data protection law for any organization processing personal data in Denmark. It must be provided to data subjects (individuals whose data is processed) at the time their personal data is collected. The document serves as a transparent explanation of how an organization processes personal data, including the types of data collected, purposes of processing, legal bases, data subject rights, and data protection measures. This Privacy Notice needs to comply with both the requirements of the GDPR and specific provisions of the Danish Data Protection Act (Databeskyttelsesloven). It should be written in clear, plain language and be easily accessible to all data subjects, whether they are customers, employees, or other individuals whose data is processed by the organization.
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Key Requirements PROMPT example:
Privacy Notice
I need a Privacy Notice for my Danish technology startup that will launch in March 2025, which will process user data across the EU and transfer data to our development team in India, including automated profiling for service personalization.
1. Introduction: Overview of the privacy notice and its purpose
2. Data Controller Information: Identity and contact details of the data controller and, where applicable, its representative and Data Protection Officer
3. Types of Personal Data Processed: Categories of personal data collected and processed
4. Purposes and Legal Basis: Purposes of processing and the legal basis for each purpose
5. Recipients of Personal Data: Categories of recipients with whom the data is shared
6. Data Retention: Period for which personal data will be stored, or criteria used to determine that period
7. Data Subject Rights: Description of GDPR rights including access, rectification, erasure, and data portability
8. Right to Lodge a Complaint: Information about the right to lodge a complaint with the Danish Data Protection Agency
9. Source of Data: Where personal data is not collected directly from the data subject, information about the source
10. Changes to Privacy Notice: Information about how changes to the privacy notice will be communicated
1. International Transfers: Include when personal data is transferred outside the EU/EEA, describing transfer mechanisms and safeguards
2. Automated Decision Making: Include when automated decision-making or profiling is used, including meaningful information about the logic involved
3. Cookie Information: Include when cookies or similar technologies are used on websites or apps
4. Special Categories of Data: Include when processing special categories of personal data (sensitive data)
5. Children's Privacy: Include when services may be used by or data collected from children
6. Marketing Communications: Include when personal data is used for direct marketing purposes
7. CCTV Surveillance: Include when video surveillance is used on premises
1. Cookie List: Detailed list of cookies used, including their purposes and duration
2. Data Processing Activities: Detailed breakdown of specific processing activities, purposes, and legal bases
3. Third-Party Processors: List of data processors and sub-processors, their roles and locations
4. Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data
Authors
Relevant legal definitions
Personal Data
Processing
Data Subject
Data Controller
Data Processor
Special Categories of Personal Data
Consent
Data Protection Officer (DPO)
Supervisory Authority
Danish Data Protection Agency (Datatilsynet)
Cookies
Log Data
IP Address
Profiling
Pseudonymization
Data Minimization
Third Party
Recipient
Cross-border Processing
Filing System
Data Breach
Automated Decision-Making
Joint Controllers
Privacy by Design
Privacy by Default
Data Protection Impact Assessment
Legitimate Interests
Data Transfer
Processing
Data Subject
Data Controller
Data Processor
Special Categories of Personal Data
Consent
Data Protection Officer (DPO)
Supervisory Authority
Danish Data Protection Agency (Datatilsynet)
Cookies
Log Data
IP Address
Profiling
Pseudonymization
Data Minimization
Third Party
Recipient
Cross-border Processing
Filing System
Data Breach
Automated Decision-Making
Joint Controllers
Privacy by Design
Privacy by Default
Data Protection Impact Assessment
Legitimate Interests
Data Transfer
Clauses
Identity and Contact Information
Data Collection
Legal Basis for Processing
Purpose Limitation
Data Minimization
Data Accuracy
Storage Limitation
Data Security
Data Subject Rights
International Transfers
Third-Party Sharing
Cookie Usage
Automated Decision Making
Marketing Communications
Children's Privacy
Data Retention
Complaint Procedures
Privacy Notice Updates
Contact Details
Regulatory Compliance
Special Categories Processing
Data Protection Measures
Consent Management
Breach Notification
Data Collection
Legal Basis for Processing
Purpose Limitation
Data Minimization
Data Accuracy
Storage Limitation
Data Security
Data Subject Rights
International Transfers
Third-Party Sharing
Cookie Usage
Automated Decision Making
Marketing Communications
Children's Privacy
Data Retention
Complaint Procedures
Privacy Notice Updates
Contact Details
Regulatory Compliance
Special Categories Processing
Data Protection Measures
Consent Management
Breach Notification
Relevant Industries
Financial Services
Healthcare
Retail
Technology
Education
Manufacturing
Professional Services
Public Sector
Telecommunications
E-commerce
Real Estate
Insurance
Transportation
Hospitality
Energy
Media and Entertainment
Relevant Teams
Legal
Compliance
Data Protection
Information Security
Risk Management
Human Resources
Information Technology
Marketing
Customer Service
Operations
Internal Audit
Relevant Roles
Data Protection Officer
Privacy Manager
Legal Counsel
Compliance Officer
Information Security Manager
Chief Privacy Officer
Risk Manager
Chief Legal Officer
Chief Compliance Officer
Chief Information Security Officer
General Counsel
HR Director
IT Manager
Marketing Director
Customer Service Manager
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