A Privacy Information Notice is required under both the EU General Data Protection Regulation (GDPR) and Danish data protection law whenever an organization processes personal data. The document must provide specific information to data subjects about how their personal data is processed, their rights, and how they can exercise them. It should be written in clear, plain language and be easily accessible to all data subjects. The notice must comply with Articles 13 and 14 of the GDPR as well as any additional requirements under Danish law, including the Danish Data Protection Act. Organizations operating in Denmark must ensure their Privacy Information Notice reflects both EU-wide requirements and specific Danish provisions, particularly regarding data subject rights and supervisory authority contact information.
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Key Requirements PROMPT example:
Privacy Information Notice
I need a Privacy Information Notice for my Danish e-commerce startup launching in March 2025, which will process customer data for online purchases and targeted marketing, including cookie tracking and email communications.
1. Identity and Contact Information: Details of the data controller and, where applicable, their representative and Data Protection Officer
2. Types of Personal Data Processed: Clear list and description of the categories of personal data that are collected and processed
3. Purposes and Legal Basis: Explanation of why the personal data is processed and the legal basis for each processing purpose
4. Recipients of Personal Data: Information about who receives or has access to the personal data, including any third parties or data processors
5. Data Retention: How long personal data is kept and the criteria used to determine retention periods
6. Data Subject Rights: Explanation of rights under GDPR including access, rectification, erasure, and data portability
7. Right to Withdraw Consent: Information about the right to withdraw consent where processing is based on consent
8. Right to Lodge a Complaint: Information about the right to lodge a complaint with the Danish Data Protection Agency
9. Source of Data: Where personal data comes from and whether it comes from publicly accessible sources
10. Changes to This Notice: Information about how changes to the privacy notice will be communicated
1. International Transfers: Required when personal data is transferred outside the EU/EEA, describing transfer mechanisms and safeguards
2. Automated Decision Making: Required when automated decision-making or profiling is used, including information about the logic involved
3. Cookie Information: Required when cookies or similar technologies are used on websites or apps
4. Special Categories of Data: Required when processing special categories of personal data (sensitive data)
5. Children's Privacy: Required when services are offered directly to children or children's data is processed
6. Direct Marketing: Required when personal data is used for direct marketing purposes
7. CCTV Surveillance: Required when video surveillance is used on premises
8. Employee Data Processing: Required when the notice covers employee data processing
1. Cookie List: Detailed list of cookies used, their purposes, and duration
2. Data Processor List: List of main data processors and their locations
3. Technical and Organizational Measures: Description of security measures implemented to protect personal data
4. Specific Processing Activities: Detailed description of specific processing activities for complex operations
5. Contact Points: Detailed contact information for different types of privacy-related inquiries
Authors
Relevant legal definitions
Personal Data
Processing
Data Subject
Data Controller
Data Processor
Consent
Special Categories of Personal Data
Data Protection Officer (DPO)
Datatilsynet
GDPR
Danish Data Protection Act
Legitimate Interest
Data Protection Impact Assessment
Third Party
Recipient
Cross-border Processing
Filing System
Profiling
Pseudonymization
Encryption
Data Breach
Supervisory Authority
Binding Corporate Rules
Cookie
Log Data
IP Address
Automated Decision-Making
Privacy by Design
Privacy by Default
Data Minimization
Storage Limitation
Data Portability
Right to Erasure
Right to Rectification
Data Protection Principles
Joint Controller
Direct Marketing
Legal Basis
Data Transfer Agreement
Standard Contractual Clauses
Processing
Data Subject
Data Controller
Data Processor
Consent
Special Categories of Personal Data
Data Protection Officer (DPO)
Datatilsynet
GDPR
Danish Data Protection Act
Legitimate Interest
Data Protection Impact Assessment
Third Party
Recipient
Cross-border Processing
Filing System
Profiling
Pseudonymization
Encryption
Data Breach
Supervisory Authority
Binding Corporate Rules
Cookie
Log Data
IP Address
Automated Decision-Making
Privacy by Design
Privacy by Default
Data Minimization
Storage Limitation
Data Portability
Right to Erasure
Right to Rectification
Data Protection Principles
Joint Controller
Direct Marketing
Legal Basis
Data Transfer Agreement
Standard Contractual Clauses
Clauses
Controller Identity
Data Collection
Processing Purposes
Legal Basis
Legitimate Interests
Data Recipients
Data Transfers
Retention Periods
Data Subject Rights
Consent Withdrawal
Complaint Rights
Data Sources
Automated Decision Making
Data Security
Cookie Usage
Marketing Communications
Children's Privacy
Changes to Notice
Contact Information
International Transfer
Special Categories Processing
Mandatory Disclosure
Data Sharing
Data Storage
Access Restrictions
Breach Notification
Sub-processing
Record Keeping
Impact Assessment
Accountability Measures
Data Collection
Processing Purposes
Legal Basis
Legitimate Interests
Data Recipients
Data Transfers
Retention Periods
Data Subject Rights
Consent Withdrawal
Complaint Rights
Data Sources
Automated Decision Making
Data Security
Cookie Usage
Marketing Communications
Children's Privacy
Changes to Notice
Contact Information
International Transfer
Special Categories Processing
Mandatory Disclosure
Data Sharing
Data Storage
Access Restrictions
Breach Notification
Sub-processing
Record Keeping
Impact Assessment
Accountability Measures
Relevant Industries
Financial Services
Healthcare
Retail
Technology
Manufacturing
Education
Professional Services
Public Sector
Telecommunications
Transportation
Hospitality
Energy
Real Estate
Media and Entertainment
Non-profit Organizations
E-commerce
Construction
Agriculture
Relevant Teams
Legal
Compliance
Information Technology
Information Security
Risk Management
Human Resources
Marketing
Operations
Customer Service
Data Protection
Privacy Office
Internal Audit
Corporate Communications
Digital
Executive Leadership
Relevant Roles
Data Protection Officer
Privacy Manager
Compliance Officer
Legal Counsel
Chief Privacy Officer
Information Security Manager
Risk Manager
Chief Information Security Officer
Chief Legal Officer
Compliance Manager
IT Director
Chief Technology Officer
Human Resources Director
Marketing Director
Operations Manager
Chief Executive Officer
Data Protection Specialist
Privacy Analyst
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