This Standard Privacy Notice is a fundamental document required under both the EU General Data Protection Regulation (GDPR) and Danish data protection law. It serves as a primary tool for fulfilling the transparency obligations of organizations processing personal data in Denmark. The document should be used whenever an organization collects and processes personal data, whether from employees, customers, website visitors, or other individuals. The Standard Privacy Notice must contain specific information required by Articles 13 and 14 of the GDPR, supplemented by any additional requirements under Danish law. It should be written in clear, plain language and be easily accessible to all data subjects. The document needs regular reviews and updates to reflect changes in data processing activities or regulatory requirements.
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Key Requirements PROMPT example:
Standard Privacy Notice
I need a Standard Privacy Notice for my Danish e-commerce company launching in March 2025, which will process customer data across the EU and use automated marketing tools - it must be GDPR compliant and cover cookie usage, marketing communications, and international data transfers.
1. Introduction: Overview of the notice's purpose and scope
2. Who We Are: Identity and contact details of the data controller and, where applicable, representative and Data Protection Officer
3. Information We Collect: Categories of personal data processed and sources of data
4. How We Use Your Information: Processing purposes and legal bases for processing
5. Data Sharing: Categories of recipients of personal data, including third parties and international transfers
6. Data Retention: Period for which personal data will be stored, or criteria to determine that period
7. Your Privacy Rights: Description of data subject rights under GDPR and how to exercise them
8. Security Measures: Overview of technical and organizational measures to protect personal data
9. Changes to This Notice: Information about how changes to the privacy notice will be communicated
10. How to Contact Us: Contact information for privacy-related queries and complaints, including DPO details
1. Cookie Information: Detailed information about website cookies and similar technologies - include if operating websites
2. Marketing Communications: Specific section about marketing practices and consent - include if engaging in direct marketing
3. Children's Privacy: Special provisions for processing children's data - include if services may be used by children
4. Employee Data Processing: Specific information about employee data processing - include if notice covers employees
5. Automated Decision Making: Information about automated decision-making and profiling - include if such processing occurs
6. Special Categories of Data: Details about processing of sensitive data - include if processing special categories of data
1. Cookie List: Detailed list of cookies used, their purposes and duration
2. Third Party Processors: List of data processors and their processing activities
3. International Transfer Mechanisms: Details of safeguards for international data transfers
4. Technical Security Measures: Detailed description of security measures implemented
Authors
Relevant legal definitions
Personal Data
Processing
Data Controller
Data Processor
Data Subject
Consent
Special Categories of Personal Data
Data Protection Officer (DPO)
Supervisory Authority
Datatilsynet
GDPR
Danish Data Protection Act
Data Breach
Third Party
Recipient
Filing System
Profiling
Pseudonymisation
Cross-border Processing
International Transfer
Data Minimisation
Storage Limitation
Lawful Basis
Legitimate Interests
Automated Decision-Making
Cookie
Log Data
IP Address
User Device
Data Subject Rights
Processing
Data Controller
Data Processor
Data Subject
Consent
Special Categories of Personal Data
Data Protection Officer (DPO)
Supervisory Authority
Datatilsynet
GDPR
Danish Data Protection Act
Data Breach
Third Party
Recipient
Filing System
Profiling
Pseudonymisation
Cross-border Processing
International Transfer
Data Minimisation
Storage Limitation
Lawful Basis
Legitimate Interests
Automated Decision-Making
Cookie
Log Data
IP Address
User Device
Data Subject Rights
Clauses
Data Collection
Purpose Limitation
Legal Basis
Data Sharing
International Transfers
Data Security
Data Retention
Individual Rights
Data Protection Officer
Complaint Procedures
Cookie Usage
Marketing Communications
Automated Processing
Data Breach Notification
Changes to Privacy Notice
Contact Information
Third-Party Processing
Special Category Data Processing
Children's Privacy
Data Minimization
Transparency
Accountability
Cross-border Data Flows
Record Keeping
Purpose Limitation
Legal Basis
Data Sharing
International Transfers
Data Security
Data Retention
Individual Rights
Data Protection Officer
Complaint Procedures
Cookie Usage
Marketing Communications
Automated Processing
Data Breach Notification
Changes to Privacy Notice
Contact Information
Third-Party Processing
Special Category Data Processing
Children's Privacy
Data Minimization
Transparency
Accountability
Cross-border Data Flows
Record Keeping
Relevant Industries
Financial Services
Healthcare
Retail
Technology
Education
Manufacturing
Professional Services
Public Sector
Telecommunications
E-commerce
Healthcare
Insurance
Real Estate
Transportation
Hospitality
Energy
Media and Entertainment
Non-profit Organizations
Construction
Agriculture
Relevant Teams
Legal
Compliance
Information Security
Risk Management
Human Resources
Information Technology
Marketing
Operations
Data Protection
Privacy
Corporate Governance
Internal Audit
Customer Service
Digital
Relevant Roles
Data Protection Officer
Privacy Manager
Legal Counsel
Compliance Officer
Information Security Manager
Risk Manager
Chief Privacy Officer
Chief Legal Officer
Chief Compliance Officer
Chief Information Security Officer
HR Director
IT Manager
Marketing Manager
Operations Manager
General Counsel
Privacy Analyst
Compliance Analyst
Data Protection Specialist
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