A Data Protection Notice is a fundamental document required by both the EU General Data Protection Regulation (GDPR) and Danish data protection law. It should be implemented by any organization processing personal data of individuals in Denmark. The notice serves as a primary transparency tool, informing data subjects about their rights and how their personal data is handled. It must be provided at the time of data collection and include specific information required by Articles 13 and 14 of the GDPR, along with any additional requirements under Danish law. The document should be written in clear, plain language and be easily accessible to data subjects. Organizations should regularly review and update their Data Protection Notice to reflect changes in their processing activities or regulatory requirements.
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Key Requirements PROMPT example:
Data Protection Notice
1. Introduction: Overview of the notice's purpose and the identity of the data controller
2. Types of Personal Data We Collect: Detailed list of personal data categories collected and processed
3. How We Collect Your Personal Data: Sources of personal data collection (directly from data subject or from third parties)
4. How We Use Your Personal Data: Purposes of processing and legal bases relied upon
5. Who We Share Your Personal Data With: Categories of recipients of personal data, including any international transfers
6. How Long We Keep Your Personal Data: Retention periods or criteria for determining retention periods
7. Your Privacy Rights: Description of data subject rights under GDPR and how to exercise them
8. How We Protect Your Data: Overview of security measures implemented to protect personal data
9. How to Contact Us: Contact details for the data controller and Data Protection Officer (if applicable)
10. Changes to This Notice: Information about how changes to the notice will be communicated
1. Cookies and Similar Technologies: Details about cookie usage and tracking technologies - include if website uses cookies or similar tracking technologies
2. Special Categories of Personal Data: Information about processing of sensitive data - include if processing special categories of data under Article 9 GDPR
3. Automated Decision Making: Information about automated decision-making and profiling - include if such processing takes place
4. Children's Privacy: Specific information about processing children's data - include if services may be used by or data collected from children
5. Direct Marketing: Specific information about marketing activities - include if personal data is used for direct marketing purposes
6. Employment-Related Processing: Specific information about employee data processing - include if notice covers employee data
7. CCTV Monitoring: Information about video surveillance - include if CCTV systems are in use
1. Cookie List: Detailed list of all cookies used, their purposes, and duration
2. Third Party Processors: Detailed list of data processors and sub-processors
3. Technical and Organizational Measures: Detailed description of security measures implemented
4. Specific Processing Activities: Detailed information about particular processing activities that require more extensive explanation
5. International Transfer Mechanisms: Details of safeguards for international data transfers, if applicable
Authors
Relevant legal definitions
Personal Data
Processing
Data Subject
Data Controller
Data Processor
Special Categories of Personal Data
Consent
Legitimate Interest
Data Protection Officer (DPO)
Datatilsynet
Third Party
Recipient
International Transfer
Profiling
Automated Decision-Making
Data Minimisation
Privacy by Design
Privacy by Default
Data Protection Impact Assessment
Personal Data Breach
Pseudonymisation
Anonymisation
Cookie
Log Data
IP Address
Retention Period
Direct Marketing
Joint Controller
Cross-border Processing
Filing System
Binding Corporate Rules
Standard Contractual Clauses
European Economic Area (EEA)
Data Subject Rights
Technical and Organizational Measures
Processing
Data Subject
Data Controller
Data Processor
Special Categories of Personal Data
Consent
Legitimate Interest
Data Protection Officer (DPO)
Datatilsynet
Third Party
Recipient
International Transfer
Profiling
Automated Decision-Making
Data Minimisation
Privacy by Design
Privacy by Default
Data Protection Impact Assessment
Personal Data Breach
Pseudonymisation
Anonymisation
Cookie
Log Data
IP Address
Retention Period
Direct Marketing
Joint Controller
Cross-border Processing
Filing System
Binding Corporate Rules
Standard Contractual Clauses
European Economic Area (EEA)
Data Subject Rights
Technical and Organizational Measures
Clauses
Identity and Contact Information
Data Collection
Legal Basis for Processing
Purposes of Processing
Data Categories
Data Sources
Data Sharing
International Transfers
Data Retention
Data Security
Data Subject Rights
Complaint Procedures
Automated Decision Making
Cookie Usage
Marketing Communications
Changes to Notice
Children's Privacy
Data Protection Officer
Mandatory Disclosures
Special Categories Processing
Third Party Processing
Security Measures
Contact Details
Regulatory Authority
Notice Updates
Data Collection
Legal Basis for Processing
Purposes of Processing
Data Categories
Data Sources
Data Sharing
International Transfers
Data Retention
Data Security
Data Subject Rights
Complaint Procedures
Automated Decision Making
Cookie Usage
Marketing Communications
Changes to Notice
Children's Privacy
Data Protection Officer
Mandatory Disclosures
Special Categories Processing
Third Party Processing
Security Measures
Contact Details
Regulatory Authority
Notice Updates
Relevant Industries
Relevant Teams
Relevant Roles
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