Balance Confirmation Letter Template for Denmark

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Key Requirements PROMPT example:

Balance Confirmation Letter

I need a Balance Confirmation Letter for our annual audit as of March 31, 2025, to be issued by Nordic Bank AS to confirm our company's primary business account balance, with specific provisions for electronic signature compliance under Danish law.

Document background
The Balance Confirmation Letter is a critical financial document used in Danish business practice to verify and document account balances between financial institutions and their clients. Governed by Danish financial regulations, including the Financial Statements Act and Bookkeeping Act, this document serves multiple purposes: it provides independent verification of account balances for audit compliance, supports financial statement preparation, and serves as legal documentation of financial positions. The letter typically includes detailed account information, balance statements as of a specific date, and requires formal acknowledgment from the account holder. It is particularly important during annual audits, financial year-end processes, and when formal verification of financial positions is required for legal or business purposes.
Suggested Sections

1. Letterhead and Date: Company letterhead, address, and date of the confirmation letter

2. Recipient Details: Full name and address of the recipient (usually the customer/debtor)

3. Account Identification: Clear identification of the account(s) being confirmed, including account numbers and types

4. Balance Statement: Clear statement of the balance(s) being confirmed, including the as-of date

5. Confirmation Request: Explicit request for the recipient to confirm the stated balance

6. Response Instructions: Clear instructions on how to respond, including where to sign and return the confirmation

7. Signature Blocks: Spaces for signatures from both the issuing institution and the confirming party

Optional Sections

1. Multiple Currency Statement: Additional section when balances in multiple currencies need to be confirmed

2. Disputed Items Declaration: Section to be included when there's a need for the recipient to declare any disputed items

3. Third Party Authorization: Section needed when confirmation is requested by/sent to authorized third parties (e.g., auditors)

4. Account Activity Summary: Optional section providing summary of recent account activity

5. Special Terms or Conditions: Section for any special terms or conditions affecting the balance

Suggested Schedules

1. Account Balance Detail: Detailed breakdown of the account balance(s) being confirmed

2. Transaction History: Schedule showing relevant transaction history leading to the current balance

3. Supporting Documentation: Any additional documents supporting the balance confirmation

4. Return Instructions: Detailed instructions for returning the signed confirmation, including deadline and contact information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking & Financial Services

Professional Services

Manufacturing

Retail

Technology

Healthcare

Construction

Real Estate

Transportation & Logistics

Energy & Utilities

Relevant Teams

Finance

Accounting

Treasury

Audit

Compliance

Legal

Financial Control

Financial Reporting

Banking Operations

Risk Management

Relevant Roles

Chief Financial Officer

Financial Controller

Accountant

External Auditor

Financial Manager

Treasury Manager

Accounts Receivable Manager

Accounts Payable Manager

Finance Director

Audit Manager

Financial Analyst

Compliance Officer

Banking Relationship Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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