Architect Request For Proposal Template for Denmark

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Key Requirements PROMPT example:

Architect Request For Proposal

I need an Architect Request For Proposal for a new public library and cultural center in Copenhagen, with strong emphasis on sustainability and DGNB certification requirements, to be issued by March 2025 with a construction budget of 50M DKK.

Document background
The Architect Request For Proposal is a crucial document in Danish construction projects, used when seeking professional architectural services for new construction, renovation, or development projects. It serves as the primary instrument for soliciting detailed proposals from architectural firms, ensuring compliance with Danish construction law, procurement regulations, and sustainability requirements. The document is structured to meet both EU procurement directives and specific Danish requirements, including ABR 18 (General Conditions for Consulting Services) and the Danish Building Act. It's particularly important for ensuring transparency in the selection process, establishing clear evaluation criteria, and maintaining fair competition in both public and private sector projects. The RFP includes comprehensive project specifications, technical requirements, and evaluation methodologies, making it essential for projects requiring architectural expertise in Denmark.
Suggested Sections

1. Introduction: Overview of the procuring entity and general purpose of the RFP

2. Project Overview: High-level description of the project, including location, size, purpose, and vision

3. Scope of Services: Detailed description of required architectural services, including all project phases from concept design to construction supervision

4. Submission Requirements: Detailed instructions for proposal submission, including format, deadline, and required documents

5. Evaluation Criteria: Clear explanation of how proposals will be evaluated and weighted scoring criteria

6. Technical Requirements: Specific technical requirements, including compliance with Danish Building Regulations (BR18)

7. Sustainability Requirements: Environmental and energy efficiency requirements per Danish regulations

8. Timeline: Project schedule, key milestones, and submission deadlines

9. Budget Parameters: Budget guidelines and financial submission requirements

10. Terms and Conditions: Legal terms governing the RFP process and subsequent contract

11. Contact Information: Details for submissions and queries

Optional Sections

1. Pre-qualification Requirements: Used when the RFP process includes a pre-qualification phase, specifying minimum requirements for participants

2. Site Visit Information: Include when site visits are mandatory or offered as part of the RFP process

3. BIM Requirements: Detailed Building Information Modeling requirements, if BIM is required for the project

4. Historic Preservation Requirements: Include for projects involving protected buildings or heritage sites

5. Public Engagement Requirements: Include when the project requires public consultation or community engagement

6. Art Integration Requirements: Include when the project must incorporate public art (common in Danish public buildings)

7. DGNB Certification Requirements: Include when seeking specific sustainability certifications

Suggested Schedules

1. Schedule A - Site Information: Detailed site information, surveys, and existing conditions

2. Schedule B - Space Program: Detailed requirements for spaces and functions

3. Schedule C - Technical Specifications: Detailed technical requirements and standards

4. Schedule D - Submission Forms: Standard forms to be completed as part of the proposal

5. Schedule E - Draft Contract: Proposed contract terms based on ABR 18

6. Schedule F - Evaluation Matrix: Detailed scoring criteria and weightings

7. Schedule G - Reference Project Requirements: Format and requirements for submitting reference projects

8. Schedule H - Price Schedule: Standard format for fee proposals and cost breakdowns

9. Appendix 1 - Site Photographs and Plans: Visual documentation of the site and surroundings

10. Appendix 2 - Environmental Reports: Relevant environmental and geotechnical studies

11. Appendix 3 - Planning Documents: Relevant local planning regulations and restrictions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Architecture

Construction

Real Estate Development

Public Infrastructure

Healthcare Facilities

Educational Institutions

Commercial Development

Residential Development

Cultural Institutions

Sustainable Building

Urban Development

Industrial Construction

Relevant Teams

Legal

Procurement

Project Management

Construction

Technical Services

Facilities Management

Design

Sustainability

Quality Assurance

Contract Administration

Relevant Roles

Project Manager

Procurement Manager

Construction Manager

Facilities Manager

Development Director

Technical Director

Chief Architect

Design Manager

Contract Manager

Legal Counsel

Sustainability Manager

Cost Manager

Quality Assurance Manager

Building Services Engineer

Environmental Consultant

Industries
Danish Building Act (Byggeloven): Primary legislation governing construction works in Denmark, setting basic requirements for building projects and architectural compliance
Danish Public Procurement Act (Udbudsloven): Implements EU procurement directives and governs the process of public procurement, including architectural services above certain thresholds
AB 18 (General Conditions for Construction and Civil Engineering Works): Standard conditions for construction contracts in Denmark, providing framework for construction project agreements
ABR 18 (General Conditions for Consulting Services): Specific conditions for consulting services in construction, including architectural services and professional liability
Danish Building Regulations (Bygningsreglementet - BR18): Detailed technical requirements for construction, including accessibility, energy efficiency, and safety standards that architects must consider
Danish Architects Act (Arkitektloven): Regulates the architectural profession and protected titles in Denmark
Danish Planning Act (Planloven): Governs spatial planning and building permissions that architects need to consider in their proposals
Danish Working Environment Act (Arbejdsmiljøloven): Regulations regarding workplace safety and environment that must be considered in architectural design
Danish Energy Labelling of Buildings Act: Requirements for energy efficiency and sustainability in building design, crucial for modern architectural projects
GDPR (General Data Protection Regulation): EU regulation implemented in Denmark affecting handling of personal data in procurement processes and project documentation
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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