The Authorization Letter For Transcript is a crucial document in the German educational and administrative context, used when a student or former student needs to delegate the authority to obtain their academic records to another person. This document becomes necessary in various situations, such as international university applications, employment verification, or when the student is unable to collect documents in person. The letter must comply with German Civil Code (BGB) requirements for authorization documents, GDPR data protection standards, and specific institutional policies of German educational establishments. It typically includes detailed identification of all parties involved, specific scope of authorization, validity period, and necessary declarations for data protection compliance. The document serves as a legal safeguard for all parties involved in the transcript request and collection process.

1. Date and Place: Current date and place of execution of the letter

2. Authorizing Party Details: Full name, address, date of birth, and student ID (if applicable) of the person granting authorization

3. Authorized Party Details: Full name, address, and relationship to authorizing party of the person being authorized

4. Purpose Statement: Clear statement of the specific purpose - requesting and collecting academic transcripts

5. Scope of Authorization: Detailed description of what actions the authorized person may take and which transcripts they may access

6. Duration of Authorization: Time period for which the authorization is valid

7. Educational Institution Details: Name and address of the educational institution from which transcripts are to be obtained

8. Declaration of Consent: GDPR-compliant consent for handling personal data

9. Signature Block: Space for signature of the authorizing party with date