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Quotation Terms And Conditions

Quotation Terms And Conditions Template for Switzerland

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Key Requirements PROMPT example:

Quotation Terms And Conditions

"Need Quotation Terms and Conditions for our Swiss manufacturing company that sells industrial equipment internationally, must include export regulations and protect our IP rights while complying with Swiss law."

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Document background
Quotation Terms and Conditions documents are essential tools in Swiss commercial practice, used when businesses want to make formal offers for their products or services. These documents, governed by Swiss law and particularly the Swiss Code of Obligations, provide a clear framework for commercial offers and protect both parties' interests. The document typically includes detailed pricing information, validity periods, delivery terms, and acceptance procedures. When properly structured, Quotation Terms and Conditions help prevent misunderstandings and provide legal certainty for both parties. They are particularly important in Switzerland's business environment, where precision and clarity in commercial communications are highly valued.
Suggested Sections

1. Scope of Quotation: Clear description of the products/services being quoted, including quantities and specifications

2. Pricing Terms: Detailed pricing information, currency, whether VAT is included, and any volume-based pricing considerations

3. Validity Period: Clear statement of how long the quotation remains valid, including specific expiration date

4. Payment Terms: Payment conditions, timing, accepted payment methods, and any early payment discounts

5. Delivery Terms: Delivery timeframes, shipping terms, and any Incoterms if applicable

6. Acceptance Process: How the quotation can be accepted and what constitutes a binding agreement

7. General Terms: Standard business terms including liability limitations and governing law

Optional Sections

1. Installation Services: Include when the quotation includes installation or setup services

2. Warranty Terms: Include when offering specific warranty terms beyond statutory requirements

3. Training and Support: Include when offering additional training or support services

4. Import/Export Terms: Include for international transactions requiring specific customs or regulatory compliance

5. Insurance Requirements: Include when specific insurance coverage is required for the goods or services

6. Intellectual Property Rights: Include when the quotation involves software, designs, or other IP-protected items

Suggested Schedules

1. Detailed Price Breakdown: Itemized list of prices, including unit prices, quantities, and any discounts

2. Technical Specifications: Detailed technical specifications of products or scope of services

3. Service Level Agreement: Performance metrics and service levels for service-based quotations

4. Terms and Conditions: Company's standard terms and conditions that apply to all quotations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Technology and Software

Professional Services

Construction

Retail

Wholesale

Engineering

Consulting

Healthcare Equipment

Industrial Equipment

Telecommunications

Relevant Teams

Sales

Legal

Procurement

Finance

Operations

Commercial

Business Development

Compliance

Contract Administration

Account Management

Relevant Roles

Sales Manager

Commercial Director

Business Development Manager

Legal Counsel

Procurement Manager

Contract Administrator

Account Executive

Operations Manager

Chief Financial Officer

Pricing Analyst

Compliance Officer

Project Manager

Industries
Swiss Code of Obligations (OR): The fundamental source of Swiss contract law, particularly Articles 1-40 regarding contract formation, offer, and acceptance. Especially relevant are Articles 7 (binding offers) and 16 (validity period of offers).
Federal Act on Unfair Competition (UWG): Regulates fair trading practices and transparency in commercial communications, including requirements for clear pricing and terms in quotations.
Federal Act on Price Indication (PBV): Governs how prices must be displayed and communicated in commercial offers and quotations to ensure transparency.
UN Convention on Contracts for the International Sale of Goods (CISG): Applicable to international sales contracts unless explicitly excluded, governing the formation of contracts and the rights and obligations of parties.
Federal Act on Data Protection (FADP): Relevant if personal data is collected or processed during the quotation process, ensuring compliance with Swiss data protection requirements.
Value Added Tax Act (MWSTG): Governs VAT requirements in commercial transactions, including how VAT must be indicated in quotations and pricing.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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