The Third Party Credit Card Authorization Form Hotel is essential in the Canadian hospitality industry when a person or entity wishes to pay for hotel accommodations and services on behalf of another guest. This document becomes necessary in various scenarios, such as business travel, family arrangements, or group bookings, where the financial responsibility lies with someone other than the guest. The form must comply with Canadian federal regulations, including PIPEDA for privacy protection and the Payment Card Networks Act for transaction processing, as well as provincial consumer protection laws. It typically includes cardholder details, guest information, authorized charge limits, and specific terms of authorization, providing legal protection for all parties involved while ensuring secure handling of sensitive financial information.
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1. Hotel Information: Legal name, address, and contact information of the hotel property
2. Cardholder Information: Full name, billing address, and contact details of the credit card owner
3. Guest Information: Full name and contact details of the guest(s) who will be staying at the hotel
4. Credit Card Details: Partial credit card number (last 4 digits only), card type, expiration date
5. Authorization Details: Specific charges being authorized, including maximum amount, dates, and types of charges permitted
6. Terms and Conditions: Standard terms governing the authorization, including liability, cancellation policies, and charge disputes
7. Privacy Statement: Statement on how personal and financial information will be collected, used, and protected
8. Signature Block: Space for cardholder signature, date, and confirmation of understanding
1. Recurring Charges Authorization: Additional section for authorizing regular recurring charges, used for extended stays or multiple visits
2. Additional Services Authorization: Section specifying authorization for specific additional services like spa, dining, or room service, used when these need separate authorization
3. Multiple Guest Authorization: Section for authorizing charges for multiple guests, used when the card will cover multiple rooms or guests
4. Digital Verification Method: Section describing digital verification process, used when the form is completed electronically
5. Corporate Authorization: Additional section for corporate card usage policies and authorizations, used for business arrangements
1. Schedule A - Authorized Charges List: Detailed breakdown of specific charges being authorized (room rates, incidentals, etc.)
2. Schedule B - Hotel Policies: Complete hotel policies regarding payment, cancellation, and incidental charges
3. Appendix 1 - Identification Documentation: Copies or details of identification documents provided by cardholder
4. Appendix 2 - Credit Card Verification Form: Additional form for credit card verification details and security checks
Relevant legal definitions
Authorization
Authorized Charges
Billing Address
Card Expiration Date
Cardholder
Credit Card
Guest
Hotel
Hotel Services
Incidental Charges
Maximum Authorization Amount
Payment Card Network
Personal Information
Property
Room Charges
Security Verification
Stay Period
Third Party
Transaction
Valid Identification
Verification Process
Authorized Charges
Billing Address
Card Expiration Date
Cardholder
Credit Card
Guest
Hotel
Hotel Services
Incidental Charges
Maximum Authorization Amount
Payment Card Network
Personal Information
Property
Room Charges
Security Verification
Stay Period
Third Party
Transaction
Valid Identification
Verification Process
Clauses
Relevant Industries
Hospitality
Tourism
Business Travel
Corporate Services
Event Management
Travel Services
Accommodation Services
Luxury Services
Resort Management
Relevant Teams
Front Desk
Reservations
Finance
Accounts
Legal
Compliance
Guest Services
Operations
Corporate Sales
Administration
Relevant Roles
Hotel Manager
Front Desk Manager
Revenue Manager
Accounts Receivable Specialist
Reservations Manager
Financial Controller
Compliance Officer
Legal Counsel
Corporate Travel Manager
Guest Services Manager
Credit Manager
Accounts Manager
Booking Coordinator
Operations Manager
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