The Third Party Confirmation Letter is a crucial document used in Canadian business and legal contexts when independent verification of facts, arrangements, or relationships is required. It serves multiple purposes, including supporting due diligence processes, satisfying regulatory requirements, or providing assurance to stakeholders. Common scenarios for its use include confirming account balances, verifying business relationships, authenticating contractual arrangements, or validating compliance with specific requirements. The document must align with Canadian federal and provincial legislation, including contract law, privacy regulations, and electronic commerce requirements. The letter's format and content are typically tailored to the specific confirmation required while maintaining standard elements such as clear identification of parties, explicit confirmation statements, and authority declarations.

1. Letter Header: Date, recipient's name and address, and reference line

2. Salutation: Formal greeting to the recipient

3. Introduction: Identifies the writer, their role, and the purpose of the confirmation letter

4. Reference to Original Agreement/Arrangement: Clear identification of the arrangement or relationship being confirmed

5. Confirmation Statements: Specific facts, arrangements, or relationships being confirmed

6. Authority Statement: Confirmation of the writer's authority to make these statements

7. Contact Information: Details for follow-up questions or clarifications

8. Closing: Formal closing, signature block, and title of signatory