A Resolution Letter To Sign On Behalf Of Company is a crucial corporate governance document used across Canadian businesses to formally delegate signing authority within an organization. This document becomes necessary when companies need to authorize specific individuals to execute documents, enter into agreements, or conduct transactions on the corporation's behalf. It's particularly important for compliance with both federal and provincial corporate laws in Canada, which require clear documentation of corporate authorizations. The resolution letter typically results from a formal board or shareholder meeting and must be properly documented to ensure legal validity. It's commonly used during leadership changes, when setting up new business relationships, or when modifying existing signing authorities. The document serves as evidence of authorization for banks, business partners, and other third parties who need to verify the legitimate authority of company representatives.

1. Company Information Header: Full legal name of the company, registered address, and corporate number

2. Meeting Details: Type of meeting (Board/Shareholder), date, time, and confirmation of quorum

3. Recitals: Background information explaining why the signing authority is needed

4. Resolution Statement: Clear statement that the resolution was duly passed, typically starting with 'BE IT RESOLVED THAT...'

5. Authorization Details: Specific details of who is being authorized to sign what documents and under what circumstances

6. Certification: Statement certifying that the resolution was duly passed and remains in full force and effect

7. Execution: Date and signature block for corporate secretary or appropriate officer to certify the resolution