Legal Templates
Declaration Of Ownership Form

Declaration Of Ownership Form for Canada

Declaration Of Ownership Form Template for Canada

A Declaration of Ownership Form is a formal legal document used in Canadian jurisdictions to officially declare and document ownership of property, whether personal or business-related. The document complies with federal and provincial requirements for statutory declarations and serves as a legally binding statement of ownership. It includes detailed information about the owner(s), comprehensive description of the property, basis of ownership, and necessary attestations. The document must be executed in accordance with Canadian legal requirements, typically requiring verification by a Commissioner for Oaths or Notary Public.

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What is a Declaration Of Ownership Form?

The Declaration of Ownership Form is a crucial document in Canadian property and asset documentation, used when formal proof of ownership is required by authorities, financial institutions, or other parties. This document is commonly needed for insurance claims, property registration, loan applications, or regulatory compliance. The form must comply with both federal legislation (such as the Canada Evidence Act and Statutory Declarations Act) and provincial requirements governing property rights and declarations. A properly executed Declaration of Ownership Form includes detailed identification of the owner(s), specific property description, basis of ownership, and must be witnessed by appropriate legal authorities. The document serves as evidence of ownership and can be used in various contexts, from personal property claims to corporate asset verification.

What sections should be included in a Declaration Of Ownership Form?

1. Declaration Header: Formal title of the document, jurisdiction, and date of declaration

2. Declarant Information: Full legal name, address, and contact information of the person making the declaration

3. Property Description: Detailed description of the property being declared, including identifying features, serial numbers, or registration numbers as applicable

4. Basis of Ownership: Statement explaining how ownership was acquired (purchase, gift, inheritance, etc.) with relevant dates

5. Verification Statement: Formal statement confirming the truth of the declaration and understanding of legal consequences of false declarations

6. Execution Block: Space for declarant's signature, date, and witness/commissioner details

What sections are optional to include in a Declaration Of Ownership Form?

1. Co-Owner Information: Details of any co-owners when property is jointly owned

2. Corporate Ownership: Additional details required when the owner is a corporation, including corporation number and authorized signatories

3. Encumbrances: Description of any liens, mortgages, or other encumbrances on the property

4. Previous Ownership History: Details of previous owners when relevant to establishing chain of ownership

5. Insurance Information: Details of insurance coverage on the property when required by receiving parties

6. Value Declaration: Statement of the property's value when required for insurance or tax purposes

What schedules should be included in a Declaration Of Ownership Form?

1. Schedule A - Supporting Documents: List and copies of documents supporting ownership claim (purchase receipts, registration documents, etc.)

2. Schedule B - Photographs: Visual documentation of the property when applicable

3. Schedule C - Property Specifications: Detailed technical specifications or descriptions for complex property items

4. Appendix 1 - Chain of Title: Documentation showing the history of ownership transfers when relevant

5. Appendix 2 - Related Agreements: Copies of relevant agreements affecting the property (lease agreements, maintenance contracts, etc.)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Canada

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant Industries

Real Estate

Financial Services

Insurance

Manufacturing

Automotive

Construction

Agriculture

Mining

Technology

Transportation

Legal Services

Public Administration

Asset Management

Retail

Relevant Teams

Legal

Compliance

Risk Management

Finance

Operations

Administration

Property Management

Asset Management

Insurance

Corporate Services

Facilities Management

Relevant Roles

Legal Counsel

Property Manager

Asset Manager

Compliance Officer

Risk Manager

Claims Adjuster

Insurance Underwriter

Corporate Secretary

Finance Manager

Operations Manager

Administrative Officer

Property Administrator

Real Estate Agent

Fleet Manager

Inventory Controller

Industries
Canada Evidence Act: Federal legislation that governs the rules of evidence, including requirements for sworn declarations and affidavits in federal matters
Personal Property Security Act (PPSA): Provincial legislation (varies by province) that governs the registration and enforcement of security interests in personal property
Statutory Declarations Act: Federal legislation that sets out the requirements for making statutory declarations in Canada
Criminal Code of Canada (Section 131 and 366): Provisions dealing with perjury and making false documents, relevant to ensure truthfulness in ownership declarations
Provincial Property Law Acts: Various provincial acts governing property rights and ownership within each province
Land Titles Act: Provincial legislation governing the registration and transfer of real property titles (if the declaration involves real property)
Electronic Commerce Act: Provincial legislation governing electronic signatures and documents, relevant if the declaration will be executed electronically
Teams

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