The Confirmation Letter for Quotation is a critical business document used in Canadian commercial transactions to formalize price quotes and establish clear understanding between parties. It serves as an official record of offered terms and conditions, typically issued following initial discussions or request for quotation (RFQ) processes. This document type is essential in both business-to-business and business-to-consumer contexts, subject to Canadian federal and provincial commercial laws. While not automatically binding like a contract, it forms an important part of the pre-contractual documentation and can be referenced in subsequent agreements. The letter includes crucial details such as pricing, specifications, delivery terms, validity periods, and conditions, providing a professional and legally-sound foundation for potential business transactions.

1. Letter Header: Company letterhead, date, reference number, and recipient's contact details

2. Subject Line: Clear identification of the document as a quotation confirmation and reference to specific project/requirement

3. Opening Paragraph: Reference to previous communications and purpose of the letter

4. Quote Details: Specific details of the quoted items/services, including quantities, specifications, and prices

5. Commercial Terms: Payment terms, delivery timeframes, and validity period of the quotation

6. Acceptance Process: Instructions on how to proceed if the recipient wishes to accept the quotation

7. Closing: Professional closing statement, signature block, and contact information for follow-up questions