Authorized Signatory Form Template for Canada

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Authorized Signatory Form

I need an Authorized Signatory Form for our Vancouver-based tech startup that will authorize three senior executives to sign contracts and banking documents, with joint signing requirements for transactions over $50,000, and including provisions for electronic signatures.

Document background

The Authorized Signatory Form is a crucial governance document used across Canadian jurisdictions to formally establish and communicate who has the authority to bind an organization in various transactions and agreements. This document is typically required when setting up banking relationships, entering into major contracts, or dealing with government authorities. It must comply with federal legislation such as the Canada Business Corporations Act and provincial corporate laws, while also meeting specific requirements of financial institutions and other stakeholders. The form includes comprehensive details about the authorized individuals, their positions, the scope and limitations of their signing authority, and specimen signatures, often supported by board resolutions or other corporate approvals.

Suggested Sections

1. Company Information: Legal name of the organization, registration number, registered address, and other identifying details

2. Resolution Details: Reference to the corporate resolution or board meeting where signing authority was granted

3. Authorized Signatory Details: Full names, titles, and contact information of all authorized signatories

4. Scope of Authority: Clear description of the types of documents and transactions the signatories are authorized to execute

5. Signature Requirements: Specification of signing rules (e.g., single/joint signatures, monetary limits)

6. Specimen Signatures: Space for authorized individuals to provide their official signatures

7. Certification: Declaration of the authenticity of the information and signatures by a senior officer or director

8. Effective Date: Date from which the authorization becomes effective

Optional Sections

1. Digital Signature Authorization: Section authorizing the use of electronic or digital signatures, required if electronic signing will be permitted

2. Specific Transaction Limits: Detailed breakdown of transaction value limits for different types of documents or transactions

3. Alternate Signatories: Details of deputy or alternate signatories who can act in the absence of primary authorized individuals

4. Geographic Limitations: Specifications of geographical regions or jurisdictions where the signing authority is valid

5. Expiry Date: Include when the authorization is temporary or needs periodic renewal

6. Corporate Seal Authorization: Section regarding use of corporate seal alongside signatures, if applicable

Suggested Schedules

1. Schedule A - Document Categories: List of specific document types and transactions covered by the authorization

2. Schedule B - Monetary Thresholds: Detailed table of monetary limits for different types of transactions and signatory combinations

3. Schedule C - Verification Documents: List of attached verification documents (e.g., board resolution, ID copies)

4. Appendix 1 - Signatory ID Documentation: Copies of government-issued ID for each authorized signatory

5. Appendix 2 - Corporate Resolution: Copy of the board resolution or meeting minutes granting the signing authority

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Banking and Financial Services

Corporate Services

Legal Services

Government and Public Sector

Healthcare

Education

Manufacturing

Retail

Technology

Real Estate

Non-Profit Organizations

Insurance

Transportation and Logistics

Energy and Utilities

Professional Services

Relevant Teams

Legal

Finance

Corporate Governance

Treasury

Compliance

Risk Management

Executive Leadership

Administrative Services

Corporate Secretariat

Board Administration

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Corporate Secretary

Managing Director

Board Director

President

Vice President

Treasury Manager

Legal Counsel

Finance Director

Operations Director

Company Secretary

Compliance Officer

Risk Manager

Department Head

Branch Manager

Senior Partner

Managing Partner

Executive Director

General Manager

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Authors

Alex Denne

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