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Speaking Engagement Contract

Speaking Engagement Contract Template for Belgium

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Key Requirements PROMPT example:

Speaking Engagement Contract

"I need a Speaking Engagement Contract for a keynote address at our annual tech conference in Brussels on March 15, 2025, with standard terms for a 90-minute presentation plus Q&A session."

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Document background
The Speaking Engagement Contract is essential for organizations and individuals arranging professional presentations, keynote speeches, or speaking appearances in Belgium. This document provides a comprehensive legal framework that protects both the event organizer and the speaker while ensuring compliance with Belgian law. It addresses crucial aspects such as service scope, intellectual property rights, compensation, and liability, while incorporating specific Belgian legal requirements regarding contract formation, tax implications, and data protection. The contract is particularly important in today's environment where speaking engagements may involve multiple delivery formats (in-person, virtual, hybrid) and various usage rights considerations. It helps prevent misunderstandings and disputes by clearly defining expectations, responsibilities, and deliverables for all parties involved.
Suggested Sections

1. Parties: Identification of the contracting parties - the organizer/company and the speaker, including full legal names, addresses, and registration numbers if applicable

2. Background: Brief context of the agreement, nature of the event, and reason for engagement

3. Definitions: Definitions of key terms used throughout the agreement, including 'Event', 'Services', 'Materials', etc.

4. Scope of Services: Detailed description of the speaking engagement, including topic, duration, format, and any Q&A sessions

5. Date and Venue: Specific details about when and where the speaking engagement will take place

6. Speaker's Obligations: Speaker's responsibilities, including preparation, timing, professional conduct, and delivery requirements

7. Organizer's Obligations: Organizer's responsibilities, including venue preparation, technical equipment, and support services

8. Compensation: Fee structure, payment terms, currency, and payment method

9. Intellectual Property Rights: Ownership and usage rights of presentation materials and content

10. Cancellation and Postponement: Terms and conditions for cancellation or postponement by either party

11. Liability and Insurance: Liability limitations, insurance requirements, and indemnification provisions

12. Confidentiality: Obligations regarding confidential information shared between parties

13. Data Protection: GDPR compliance and handling of personal data

14. Governing Law and Jurisdiction: Specification of Belgian law as governing law and jurisdiction for disputes

Optional Sections

1. Recording Rights: Terms for recording, broadcasting, or streaming the presentation - include when the event will be recorded or broadcast

2. Travel and Accommodation: Details of travel arrangements and accommodation - include for non-local speakers requiring travel

3. Marketing and Promotion: Terms for using speaker's name, image, and bio in promotional materials - include when promotional activities are planned

4. Technical Requirements: Specific technical needs for the presentation - include when speaker has special technical requirements

5. Force Majeure: Provisions for unforeseen circumstances preventing performance - particularly relevant post-COVID

6. Language Requirements: Specification of presentation language and any translation needs - include for international events

7. Non-Compete: Restrictions on speaking at competing events - include when exclusivity is required

8. Social Media Usage: Guidelines for social media promotion and coverage - include when social media involvement is expected

Suggested Schedules

1. Schedule A - Event Details: Comprehensive details of the event, including agenda, timing, and venue specifications

2. Schedule B - Technical Requirements: Detailed list of technical equipment and setup requirements

3. Schedule C - Fee Schedule: Detailed breakdown of fees, expenses, and payment terms

4. Schedule D - Marketing Materials: Approved biography, headshot, and promotional materials of the speaker

5. Appendix 1 - Presentation Guidelines: Specific guidelines for presentation format, style, and content requirements

6. Appendix 2 - Health and Safety Protocol: Safety measures and requirements, particularly relevant for in-person events

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Speaker
Organizer
Event
Services
Presentation
Materials
Confidential Information
Intellectual Property Rights
Fee
Venue
Event Date
Force Majeure
Presentation Materials
Recording
Digital Content
Speaking Session
Q&A Session
Personal Data
Representatives
Technical Requirements
Working Day
Territory
Permitted Use
Background IP
Deliverables
Marketing Materials
Speaker Biography
Expenses
Virtual Platform
Hybrid Event
Applicable Laws
Data Protection Laws
Cancellation Period
Content License
Social Media Content
Relevant Industries

Professional Services

Education

Technology

Financial Services

Healthcare

Media and Entertainment

Conferences and Events

Non-Profit

Corporate Training

Professional Development

Marketing and Advertising

Consulting

Relevant Teams

Legal

Events

Procurement

Human Resources

Marketing

Operations

Business Development

Communications

Training and Development

Conference Management

Speaker Relations

Relevant Roles

Event Manager

Conference Coordinator

Professional Speaker

Keynote Speaker

Legal Counsel

Procurement Manager

HR Director

Training Coordinator

Chief Executive Officer

Business Development Manager

Marketing Director

Operations Manager

Program Director

Talent Acquisition Manager

Communications Manager

Industries
Belgian Civil Code (Code civil/Burgerlijk Wetboek): Fundamental contract law provisions governing the formation, execution, and termination of contracts in Belgium
Belgian Code of Economic Law (Code de droit économique/Wetboek van economisch recht): Regulates business practices and commercial relationships, including service agreements and fair competition
Belgian Income Tax Code (Code des impôts sur les revenus/Wetboek van de inkomstenbelastingen): Governs taxation of speaking fees and related compensation, including provisions for non-resident speakers
Belgian Social Security Legislation: Determines social security obligations for freelance work and temporary engagements
Belgian Copyright Act (LOI relative au droit d'auteur/Auteurswet): Protects intellectual property rights related to speech content, presentations, and recordings
GDPR and Belgian Data Protection Act: Regulates the processing of personal data, relevant for speaker information and event recordings
Belgian Anti-Discrimination Laws: Ensures equal treatment and non-discrimination in professional engagements
Belgian Language Decree: Regulates language requirements for contracts and business communications in different regions of Belgium
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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