Residence Agreement Template for Belgium

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Key Requirements PROMPT example:

Residence Agreement

"I need a Residence Agreement for a furnished apartment in Brussels, starting from March 1, 2025, with a 3-year term, including specific provisions for a shared rooftop terrace and bicycle storage area."

Document background
The Residence Agreement serves as the primary legal instrument for establishing residential tenancy relationships in Belgium, subject to regional housing laws following the 2018 regionalization of tenancy legislation. This document is essential when letting residential property in any of Belgium's three regions (Brussels-Capital, Flanders, or Wallonia) and must comply with specific regional requirements while incorporating mandatory provisions for residential leases. The agreement covers crucial aspects such as rent payment terms, security deposits, maintenance responsibilities, and termination conditions, while ensuring compliance with regional housing quality standards and tenant protection measures. A properly structured Residence Agreement is vital for both landlords and tenants to understand their rights and obligations, and must be registered with local authorities within two months of signing.
Suggested Sections

1. Parties: Identification of the landlord and tenant(s), including full legal names, national registration numbers, and contact details

2. Background: Brief context of the rental agreement and property situation

3. Definitions: Key terms used throughout the agreement

4. Property Description: Detailed description of the rented property, including address and cadastral details

5. Term and Commencement: Duration of the lease and start date, specifying whether it's a short-term or long-term lease

6. Rent and Payment Terms: Monthly rent amount, payment method, due date, and indexation provisions

7. Security Deposit: Amount, form, and conditions of the security deposit as per Belgian law

8. Charges and Utilities: Allocation of costs for utilities, common charges, and other expenses

9. Maintenance and Repairs: Responsibilities of landlord and tenant for maintenance and repairs

10. Use of Property: Permitted use of the property and any restrictions

11. Insurance: Required insurance coverage for both parties

12. Termination: Conditions and procedures for ending the agreement

13. Registration: Obligations regarding official registration of the lease

14. Governing Law: Specification of applicable Belgian regional law and jurisdiction

Optional Sections

1. Subletting and Assignment: Include when subletting or assignment might be permitted

2. Pets: Include when specific rules about pets need to be addressed

3. Decoration and Alterations: Include when specific permissions or restrictions for property modifications are needed

4. Gardening and External Areas: Include when the property includes gardens or external spaces

5. Special Conditions: Include when there are unique circumstances or requirements

6. Parking: Include when parking spaces are part of the lease

7. Common Areas: Include for properties in apartment buildings or shared complexes

8. Energy Performance: Include when specific energy performance requirements need to be addressed

Suggested Schedules

1. Schedule 1 - Inventory Report: Detailed inventory and condition report of the property (état des lieux/plaatsbeschrijving)

2. Schedule 2 - House Rules: Building or complex rules and regulations

3. Schedule 3 - Energy Performance Certificate: Mandatory energy performance certificate for the property

4. Schedule 4 - Payment Details: Bank account and payment reference information

5. Schedule 5 - Technical Documents: Safety certificates, building permits, and other technical documentation

6. Schedule 6 - Photographic Evidence: Photos documenting the property's condition at the start of the lease

7. Schedule 7 - Maintenance Schedule: Schedule of regular maintenance tasks and responsibilities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries

Real Estate

Property Management

Residential Housing

Property Development

Legal Services

Property Investment

Social Housing

Student Housing

Relevant Teams

Legal

Real Estate

Property Management

Facilities Management

Compliance

Administrative Support

Housing Operations

Tenant Relations

Contract Management

Risk Management

Relevant Roles

Property Manager

Real Estate Agent

Legal Counsel

Housing Officer

Lease Administrator

Property Administrator

Compliance Officer

Facilities Manager

Real Estate Portfolio Manager

Tenant Relations Manager

Housing Coordinator

Legal Administrator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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