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Research Grant Agreement

Research Grant Agreement Template for Belgium

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Key Requirements PROMPT example:

Research Grant Agreement

"I need a Research Grant Agreement under Belgian law for a 3-year biotechnology research project between our university and the Flemish Research Foundation, starting March 2025, with specific provisions for handling genetic data and potential commercial applications."

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Document background
The Research Grant Agreement is a critical legal instrument used in Belgium to formalize research funding arrangements between funding bodies and research institutions. This document is essential when establishing funded research projects, whether through government agencies, private foundations, or institutional sponsors. It must comply with Belgian federal and regional research regulations, including specific requirements for scientific research, intellectual property protection, and financial accountability. The agreement typically covers grant amount, payment schedules, research objectives, project timeline, reporting requirements, and intellectual property rights. It's particularly important for ensuring compliance with Belgian research funding regulations, GDPR requirements, and applicable EU research directives.
Suggested Sections

1. Parties: Identification of the grantor and grantee institutions/individuals

2. Background: Context of the research grant, including the research program and its objectives

3. Definitions: Definitions of key terms used throughout the agreement

4. Grant Award: Details of the grant amount, payment schedule, and funding conditions

5. Research Project: Detailed description of the research to be conducted, including objectives, methodology, and timeline

6. Obligations of the Parties: Responsibilities of both grantor and grantee in relation to the research project

7. Financial Provisions: Budget allocation, eligible costs, financial reporting requirements

8. Intellectual Property Rights: Ownership and usage rights of research results and pre-existing IP

9. Confidentiality: Protection of confidential information and research data

10. Publications and Publicity: Requirements for publishing research results and acknowledging funding

11. Reporting Requirements: Scientific and financial reporting obligations

12. Term and Termination: Duration of the agreement and conditions for early termination

13. General Provisions: Standard legal clauses including governing law, dispute resolution, and amendments

Optional Sections

1. EU Funding Requirements: Required when the research grant involves EU funding sources

2. Ethics and Research Compliance: Required for research involving human subjects, animals, or sensitive data

3. Equipment and Infrastructure: Include when the grant covers purchase or use of significant research equipment

4. Student Involvement: Required when PhD or master's students will be involved in the research

5. Commercial Exploitation: Include when there is potential for commercial application of research results

6. International Collaboration: Required when the research involves international partners

7. Data Management: Include when the research involves significant data collection or processing

Suggested Schedules

1. Research Proposal: Detailed description of the research project, methodology, and expected outcomes

2. Budget Breakdown: Detailed budget including all cost categories and allocation

3. Project Timeline: Detailed timeline with milestones and deliverables

4. Reporting Templates: Templates for scientific and financial reporting

5. Research Team: List of key researchers and their roles

6. Background IP: List of relevant pre-existing intellectual property rights

7. Equipment List: Detailed list of equipment to be purchased or used

8. Compliance Certificates: Required ethics approvals, permits, or other compliance documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Background IP
Budget
Confidential Information
Effective Date
Eligible Costs
Force Majeure
Foreground IP
Grant
Grant Period
Grantor
Grantee
Host Institution
Intellectual Property Rights
Key Personnel
Milestone
Project
Project Director
Project Plan
Principal Investigator
Research
Research Data
Research Infrastructure
Research Objectives
Research Output
Research Personnel
Research Proposal
Research Results
Research Site
Research Team
Reporting Period
Schedule
Scientific Misconduct
Start Date
Term
Third Party
Working Day
Clauses
Grant Award
Research Scope
Payment Terms
Project Timeline
Reporting Requirements
Intellectual Property Rights
Confidentiality
Data Protection
Publication Rights
Research Ethics
Compliance
Financial Management
Equipment and Resources
Personnel
Record Keeping
Monitoring and Audit
Amendments
Force Majeure
Termination
Liability
Insurance
Dispute Resolution
Governing Law
Assignment
Notices
Entire Agreement
Severability
Third Party Rights
Anti-Corruption
State Aid Compliance
Research Integrity
Scientific Misconduct
Background IP
Foreground IP
Publication and Dissemination
Grant Administration
Budget Management
Conflict of Interest
Warranties and Representations
Relevant Industries

Higher Education

Biotechnology

Pharmaceutical

Information Technology

Environmental Sciences

Medical Research

Engineering

Agricultural Sciences

Chemical Industry

Energy

Materials Science

Social Sciences

Public Health

Artificial Intelligence

Sustainable Development

Relevant Teams

Legal

Research Administration

Finance

Compliance

Academic Affairs

Research Development

Technology Transfer

Project Management

Research Ethics

Innovation

Grants Management

Intellectual Property

Contract Management

Relevant Roles

Research Director

Principal Investigator

Grant Manager

Research Administrator

Legal Counsel

Compliance Officer

Finance Director

Research Development Officer

Technology Transfer Officer

Project Coordinator

Academic Affairs Director

Research Ethics Officer

Contract Manager

Innovation Manager

Funding Officer

Industries
Belgian Civil Code (Code civil/Burgerlijk Wetboek): Fundamental law governing contracts, including formation, validity, and enforcement of agreements
Belgian Science Policy Office (BELSPO) Regulations: Federal regulations governing research funding and scientific policy in Belgium
Regional Research Funding Decrees: Specific regulations from Flanders, Wallonia, or Brussels-Capital Region regarding research grants and funding
Belgian Code of Economic Law (Book XI): Contains provisions on intellectual property rights, particularly relevant for research outputs and innovations
Belgian Employment Law: Regulations governing employment relationships, particularly relevant if researchers are employed under the grant
Belgian Income Tax Code: Tax provisions relevant to research grants and funding
GDPR and Belgian Data Protection Act: Regulations governing the processing of personal data in research contexts
Belgian Law on Scientific Research: Specific provisions regarding the conduct of scientific research and ethical requirements
State Aid Regulations: EU and Belgian rules on state aid that may apply to research funding
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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