Property Licence Agreement Template for Belgium

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Key Requirements PROMPT example:

Property Licence Agreement

"Need a Property Licence Agreement for a tech startup to use two floors of our office building in Brussels as a coworking space starting March 1, 2025, with specific provisions for 24/7 access and shared meeting facilities."

Document background
The Property Licence Agreement serves as a crucial legal instrument in Belgian property transactions, providing a flexible alternative to traditional lease arrangements. This document is particularly relevant when parties seek to establish temporary occupancy rights without creating a landlord-tenant relationship. It is commonly used for coworking spaces, temporary business premises, or specific-use facilities where the owner wishes to retain significant control over the property. The agreement must comply with Belgian Civil Code requirements and regional property regulations, while clearly distinguishing itself from a lease to avoid unintended legal implications. The document typically includes comprehensive terms covering access rights, usage limitations, fee structures, and service provisions, making it suitable for various commercial and professional arrangements where flexible property use is desired.
Suggested Sections

1. Parties: Identification and details of the Licensor and Licensee, including full legal names, registration numbers, and registered addresses

2. Background: Context of the agreement, brief description of the property, and the parties' intentions

3. Definitions: Definitions of key terms used throughout the agreement

4. Grant of Licence: Scope and nature of the licence being granted, explicitly stating this is a licence and not a lease

5. Property Description: Detailed description of the licensed property and any included facilities or equipment

6. Term and Termination: Duration of the licence, commencement date, and termination provisions

7. Licence Fee and Payment Terms: Amount, payment schedule, review mechanisms, and payment methods

8. Permitted Use: Specified purposes for which the property may be used

9. Licensee Obligations: Key responsibilities and restrictions on the Licensee

10. Licensor Obligations: Key responsibilities of the Licensor including maintenance and service provisions

11. Insurance and Liability: Insurance requirements and allocation of risks between parties

12. General Provisions: Standard clauses including governing law, notices, and entire agreement provisions

Optional Sections

1. Fit-out Works: Include when the Licensee is permitted to carry out modifications or installations

2. Services: Include when specific services are provided by the Licensor (e.g., cleaning, security)

3. Environmental Matters: Include for properties with specific environmental requirements or risks

4. Security Deposit: Include when a security deposit or bank guarantee is required

5. Utilities and Outgoings: Include when there are specific arrangements for utility costs and other expenses

6. Shared Facilities: Include when the property includes access to common areas or shared facilities

7. Data Protection: Include when personal data processing is involved in the licence arrangement

8. Force Majeure: Include when specific provisions for unforeseen circumstances are needed

Suggested Schedules

1. Floor Plan: Detailed plan showing the licensed area and any shared spaces

2. Inventory: List of furniture, equipment or fixtures included in the licence

3. Service Level Agreement: Details of any services to be provided by the Licensor

4. House Rules: Building regulations and operational procedures

5. Fee Schedule: Detailed breakdown of licence fee, service charges, and other financial terms

6. Condition Report: Documentation of property condition at commencement of licence

7. Insurance Requirements: Detailed insurance specifications and minimum coverage requirements

8. Contact Details: List of key contacts for both parties including emergency contacts

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries

Real Estate

Commercial Property

Retail

Coworking Spaces

Technology

Professional Services

Manufacturing

Education

Healthcare

Hospitality

Logistics

Research and Development

Relevant Teams

Legal

Real Estate

Facilities Management

Operations

Finance

Risk and Compliance

Procurement

Property Administration

Business Development

Asset Management

Relevant Roles

Property Manager

Facilities Director

Real Estate Manager

Legal Counsel

Corporate Lawyer

Operations Manager

Business Development Manager

Asset Manager

Commercial Director

Procurement Manager

Risk Manager

Compliance Officer

Space Planning Manager

Property Administrator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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