Personal Data Notice Template for Belgium

This Personal Data Notice serves as a fundamental transparency tool required under Belgian data protection law and the GDPR. It is essential for any organization processing personal data in Belgium to provide this notice to data subjects, clearly explaining how their personal data is collected, used, and protected. The document must be provided at the time of data collection and should be easily accessible, written in clear and plain language, and available in the appropriate official languages of Belgium (Dutch, French, or German, depending on the region). The notice needs regular updates to reflect any changes in data processing activities and must be compliant with both the GDPR and the Belgian Data Protection Act of 30 July 2018.

1. Introduction: Overview of the notice's purpose and the identity of the data controller

2. Types of Personal Data Collected: Detailed list of personal data categories that are collected and processed

3. Purposes of Processing: Explanation of why personal data is collected and how it will be used

4. Legal Basis for Processing: Description of the legal grounds under GDPR Article 6 for processing personal data

5. Data Retention Periods: Information about how long personal data will be stored

6. Data Subject Rights: Explanation of individual rights under GDPR and Belgian law

7. Data Sharing and Recipients: Information about third parties who receive personal data

8. International Transfers: Details about any transfers of data outside the EEA

9. Data Security Measures: Overview of measures taken to protect personal data

10. Contact Information: Details of the data controller and DPO contact information

11. Updates to This Notice: Information about how changes to the notice will be communicated