The Non-Commercial Invoice is a specialized document used in Belgium when there is a need to document the transfer or declaration of items without a commercial transaction taking place. This document type is particularly relevant for situations such as documenting gifts, charitable donations, sample shipments, or internal transfers between related entities. While maintaining the format of a standard invoice to comply with Belgian documentation requirements, it explicitly states its non-commercial nature and includes specific declarations to differentiate it from commercial invoices. The document must adhere to Belgian regulatory requirements, particularly those outlined in the Belgian VAT Code and the Code of Economic Law, while clearly establishing that no commercial transaction is taking place. This makes it an essential tool for customs declarations, insurance purposes, or any situation requiring formal documentation of value without commercial intent.
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1. Invoice Header: Document title clearly marked as 'Non-Commercial Invoice' in both English and local languages (Dutch/French), date, and unique invoice number
2. Issuer Details: Full name, address, and contact information of the person or entity issuing the invoice
3. Recipient Details: Full name, address, and contact information of the person or entity receiving the invoice
4. Transaction Description: Detailed description of the items or services being documented, including quantities and any relevant reference numbers
5. Amount Details: List of items with their values (even if no payment is required), total amount, and currency
6. Non-Commercial Declaration: Clear statement indicating the non-commercial nature of the transaction and purpose of the invoice
7. Legal Notice: Statement confirming this is for documentation purposes only and not a demand for payment
8. Signature Block: Space for date and signature of the issuer
1. VAT Declaration: Statement regarding VAT status - to be included when needed to explicitly state that no VAT is applicable due to non-commercial nature
2. Purpose Statement: Additional explanation of why the non-commercial invoice is being issued (e.g., for customs, insurance, or gift documentation)
3. Terms and Conditions: Any specific conditions or limitations - include when additional clarity about the non-commercial nature is needed
4. Origin Declaration: Statement about the origin of goods - include when the invoice is for customs purposes
5. Exchange Rate Information: Include when values are being shown in multiple currencies
1. Item Details Schedule: Detailed list of items with extended descriptions, when main invoice requires more detailed breakdown
2. Value Calculation Appendix: Showing how values were determined, particularly important for customs or insurance purposes
3. Supporting Documentation List: List of accompanying documents that support the non-commercial nature of the transaction
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