The Customs Purposes Only Invoice is a vital document in international trade operations involving Belgian customs procedures. This document type is specifically required when goods are being shipped without commercial value (such as samples, returns, or temporary exports) or when additional customs documentation is needed to supplement a commercial invoice. Operating within the framework of Belgian customs law and the EU Union Customs Code, this document must contain detailed information about the goods, their value for customs purposes, origin, and classification according to the Harmonized System. The Customs Purposes Only Invoice is particularly important for ensuring compliance with Belgian VAT regulations and EU customs requirements, while facilitating smooth customs clearance processes. It serves as a formal declaration to customs authorities and must be prepared with attention to both national and EU-wide regulatory requirements.
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1. Invoice Header: Clear marking as 'CUSTOMS PURPOSES ONLY INVOICE / FACTURE PRO FORMA DOUANE / DOUANE PRO FORMA FACTUUR', document number, and date
2. Exporter/Consignor Details: Full name, address, VAT number, and EORI number of the sending party
3. Importer/Consignee Details: Full name, address, VAT number, and EORI number of the receiving party
4. Shipment Details: Transport method, carrier information, and Incoterms
5. Goods Description: Detailed description of goods, quantity, HS codes, country of origin
6. Valuation Details: Customs value per item, total value, currency, and exchange rate if applicable
7. Declaration: Statement confirming this is for customs purposes only and has no commercial value
1. Related Commercial Invoice Reference: Include when the customs purposes invoice supplements an existing commercial invoice
2. Reason for Export: Required for temporary exports, repairs, returns, or samples
3. Special Customs Procedures: Include when goods are subject to special customs procedures like temporary admission or processing
4. Representative Information: Include when a customs representative or broker is involved in the declaration
1. Detailed Packing List: Itemized list of contents including weights, dimensions, and packaging details
2. Origin Certificates: Copies or references to relevant certificates of origin
3. Technical Specifications: When required for complex goods or machinery
4. Value Breakdown: Detailed breakdown of customs value calculation when multiple components are involved
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