The Customs Proforma Invoice is a critical document in international trade operations subject to Belgian and EU customs regulations. It serves as a preliminary declaration of the commercial transaction, providing customs authorities with the necessary information to determine duties, taxes, and ensure compliance with trade regulations. This document is required when goods are being exported/imported, particularly in situations involving temporary exports, samples, or when final commercial terms haven't been established. The Customs Proforma Invoice must include specific details mandated by Belgian customs law and the Union Customs Code, such as goods description, value, quantity, HS codes, and country of origin. It plays a crucial role in facilitating customs clearance processes and may be required for obtaining import licenses or letters of credit.
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1. Invoice Header: Contains document identification including proforma invoice number, date, and 'PROFORMA INVOICE' clearly marked
2. Exporter Details: Full name, address, VAT number, and EORI number of the exporting company
3. Importer Details: Full name, address, and tax/registration numbers of the importing company
4. Shipment Details: Including Incoterms, shipping method, port of loading/discharge, and expected shipment date
5. Goods Description: Detailed description of goods including HS codes, quantity, unit price, and total value
6. Financial Information: Currency, total value, payment terms, and bank details if required
7. Country of Origin: Declaration of origin for each item listed
8. Declaration: Statement confirming this is a proforma invoice and certification of information accuracy
1. Special Instructions: Used when specific handling, storage, or customs requirements apply to the shipment
2. Insurance Details: Include when goods are insured during transit, especially relevant for CIF terms
3. Export License Information: Required when dealing with controlled or restricted goods
4. Certificate of Origin Reference: Include when preferential trade agreements apply or when required by destination country
5. Additional Customs Information: Used for complex goods requiring additional customs classification details or explanations
1. Detailed Packing List: Itemized list of package contents, weights, and dimensions
2. Technical Specifications: When required for customs classification or product identification
3. Safety Data Sheets: Required for chemical products or hazardous materials
4. Product Photos: Visual documentation to assist with customs classification and identification
5. Certificate of Analysis: For chemical, pharmaceutical, or food products requiring composition details
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