The Customs Proforma Invoice is a fundamental document in international trade operations subject to Austrian and EU customs regulations. It is required when goods are being shipped internationally and need to clear customs, particularly in situations where no commercial transaction is taking place or when goods are being shipped for temporary export, samples, or returns. The document must comply with both Austrian national customs requirements and the broader EU Union Customs Code framework. A properly prepared Customs Proforma Invoice includes comprehensive information about the shipment, including detailed product descriptions, values, parties involved, and terms of trade. This document is essential for customs valuation, duty assessment, and ensuring smooth customs clearance processes.
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1. Invoice Header: Contains proforma invoice number, date, and document type identification
2. Exporter Details: Full name, address, VAT number, and EORI number of the exporting entity
3. Importer Details: Full name, address, and tax/registration numbers of the importing entity
4. Shipment Details: Including mode of transport, Incoterms, port of loading and discharge
5. Goods Description: Detailed description of items, quantities, unit prices, and total values
6. Commercial Terms: Payment terms, currency, delivery conditions, and Incoterms version
7. Value Declaration: Total invoice value, currency, and basis for customs valuation
8. Country Information: Country of origin, country of export, and final destination
9. Declaration Statement: Standard statement confirming this is a proforma invoice for customs purposes only
1. Export License Details: Required when goods are subject to export control regulations
2. Special Customs Information: Required for goods subject to special customs procedures or preferences
3. Insurance Details: Required when insurance is included in the shipment value
4. Packaging Details: Required for dangerous goods or special handling requirements
5. Letter of Credit Reference: Required when payment is made via letter of credit
6. Temporary Export Declaration: Required for goods being temporarily exported with intention to return
1. Detailed Packing List: Itemized list of contents including weights, dimensions, and packaging details
2. Product Specifications: Technical details and specifications of the goods being shipped
3. Certificates of Origin: Documentation proving the origin of goods, if required
4. Export Control Classification: List of export control numbers and classifications for controlled items
5. Safety Data Sheets: Required for chemical or hazardous materials
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