The Non Commercial Invoice For Customs is an essential document required when shipping items into or out of Belgium for non-commercial purposes. This document is necessary for various situations such as sending personal effects, gifts, samples, or other items not intended for sale. It must comply with both Belgian national customs regulations and the broader EU customs framework, particularly the Union Customs Code. The document includes crucial information such as detailed descriptions of goods, their fair market value, origin, and a clear declaration of their non-commercial nature. It's particularly important for customs authorities to determine appropriate duty assessments and ensure compliance with import/export regulations. This type of invoice is distinct from commercial invoices and requires specific declarations and supporting documentation to validate the non-commercial nature of the shipment.
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1. Invoice Header: Contains document title 'Non-Commercial Invoice for Customs Purposes', date, and unique reference number
2. Sender Details: Full name, address, contact information, and tax/registration numbers (if applicable) of the sender
3. Recipient Details: Full name, address, contact information, and tax/registration numbers (if applicable) of the recipient
4. Shipment Details: Information about the shipment including tracking number, carrier information, and expected delivery date
5. Goods Description: Detailed itemized list of goods including quantity, material, condition (new/used), and purpose
6. Value Declaration: Fair market value of each item and total shipment value, with currency clearly indicated
7. Non-Commercial Purpose Declaration: Clear statement explaining the non-commercial nature of the shipment (e.g., personal effects, gift, samples)
8. Origin Declaration: Country of origin for each item in the shipment
1. Insurance Declaration: Details of any insurance coverage for the shipment, used when goods are insured
2. Special Handling Instructions: Any specific requirements for handling or storing the goods, used for sensitive or fragile items
3. Return Policy: Information about potential return of goods, used for temporary exports or samples
4. Cultural Goods Declaration: Additional information required for items of cultural significance, used when shipping art or antiques
5. Personal Effects Statement: Detailed explanation of personal belongings, used when shipping personal effects or household goods
1. Appendix A - Detailed Inventory: Comprehensive list of items with individual descriptions and values
2. Appendix B - Photographs: Visual documentation of items being shipped, particularly for valuable or unique items
3. Appendix C - Value Supporting Documents: Any receipts, appraisals, or other documents supporting the declared values
4. Appendix D - Technical Specifications: Detailed technical information for electronic or mechanical items, when required by customs
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