Monthly Retainer Agreement Template for Belgium

The Monthly Retainer Agreement is designed for situations where a business requires regular, ongoing professional services from a service provider, establishing a formal framework for a continuous business relationship under Belgian law. This document is particularly useful when services need to be provided on a regular basis without the need for repeated contract negotiations. The agreement includes comprehensive details about service scope, performance standards, payment terms, and reporting requirements, while ensuring compliance with Belgian commercial regulations and the Civil Code. It's commonly used by professional service firms, consultancies, and other service providers who offer ongoing support or regular services to their clients. The document provides clarity on the rights and obligations of both parties, includes specific provisions for termination and service levels, and addresses key aspects of Belgian business law such as VAT requirements and payment terms regulations.

1. Parties: Identification and details of the service provider and client, including registered addresses and company registration numbers

2. Background: Context of the agreement and brief description of the parties' business relationship

3. Definitions: Key terms used throughout the agreement

4. Scope of Services: Detailed description of the services covered under the retainer

5. Term and Renewal: Duration of the agreement and renewal provisions

6. Retainer Fee and Payment Terms: Monthly fee amount, payment schedule, invoicing details, and VAT considerations

7. Service Provider's Obligations: Key responsibilities and commitments of the service provider

8. Client's Obligations: Key responsibilities and commitments of the client

9. Performance Standards: Expected quality levels and performance metrics

10. Reporting and Communication: Regular reporting requirements and communication protocols

11. Confidentiality: Protection of confidential information exchanged during the service relationship

12. Intellectual Property: Ownership and usage rights of any IP created during the service provision

13. Termination: Grounds for termination, notice periods, and consequences of termination

14. Liability and Indemnification: Limitation of liability and indemnification obligations

15. Force Majeure: Provisions for unforeseen circumstances preventing performance

16. Governing Law and Jurisdiction: Confirmation of Belgian law application and jurisdiction for disputes

17. General Provisions: Standard boilerplate clauses including notices, entire agreement, and amendments