Media Consent Form Template for Belgium

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Key Requirements PROMPT example:

Media Consent Form

"I need a Media Consent Form under Belgian law for our upcoming educational conference in March 2025, where we'll be photographing and filming attendees for promotional materials and social media; the form should include provisions for both in-person and virtual participants."

Document background

The Media Consent Form is an essential legal instrument in Belgium's privacy-conscious legal framework, designed to protect both the rights of individuals and the interests of organizations that create and use media content. This document becomes necessary whenever an organization wishes to capture, store, or use images, videos, or audio recordings of individuals, whether for commercial, educational, or promotional purposes. The form must comply with the Belgian Civil Code's provisions on personality rights, the Belgian Privacy Act, and the EU's GDPR requirements. It typically includes specific details about the intended use of media, duration of consent, territorial scope, and the subject's rights to withdraw consent. Organizations should implement this form before any media capture to ensure legal compliance and protect against potential privacy-related disputes.

Suggested Sections

1. Parties: Identification of the media creator/organization and the person giving consent (the subject)

2. Background: Brief context about the purpose of the media capture and intended usage

3. Definitions: Clear definitions of key terms like 'Media Content', 'Usage Rights', 'Territory', and 'Usage Period'

4. Consent Declaration: Explicit statement of consent for media capture and usage, meeting GDPR requirements

5. Scope of Media Usage: Detailed description of permitted types of media (photos, videos, audio) and contexts of use

6. Territory and Duration: Geographic scope and time period for which the consent is valid

7. Rights Granted: Specific rights being granted regarding the use, reproduction, and distribution of media

8. Privacy and Data Protection: GDPR-compliant explanation of how personal data will be processed and stored

9. Right of Withdrawal: Process and conditions for withdrawing consent

10. Signatures: Execution block with date and signatures of all parties

Optional Sections

1. Parental Consent: Required when the subject is a minor, including parent/guardian details and specific protections

2. Commercial Usage: Additional terms for commercial exploitation of the media, including any compensation arrangements

3. Social Media Usage: Specific provisions for social media platforms and digital distribution

4. Medical/Sensitive Content: Special provisions for sensitive content or medical-related media requiring extra protection

5. Group Settings: Additional provisions for media captured in group settings or public events

6. International Usage: Additional terms for international distribution and usage outside Belgium

7. Emergency Contact: Contact information for urgent matters regarding media usage or withdrawal of consent

Suggested Schedules

1. Schedule 1 - Specific Media Details: List of specific media items covered by the consent (dates, locations, types of media)

2. Schedule 2 - Approved Usage Contexts: Detailed list of approved platforms, publications, or contexts where media may be used

3. Schedule 3 - Technical Specifications: Technical details about media format, quality, and processing requirements

4. Appendix A - Privacy Notice: Detailed GDPR-compliant privacy notice explaining data processing activities

5. Appendix B - Withdrawal Form: Template form for withdrawing consent

6. Appendix C - Platform-Specific Terms: Specific terms and conditions for different media platforms or usage contexts

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Media & Entertainment

Healthcare

Education

Marketing & Advertising

Non-profit & Charity

Corporate Communications

Events & Conferences

Sports & Recreation

Public Relations

Research & Academia

Retail

Professional Services

Relevant Teams

Legal

Compliance

Marketing

Communications

Human Resources

Public Relations

Digital Media

Content Creation

Social Media

Brand Management

Events

Corporate Affairs

Relevant Roles

Legal Counsel

Privacy Officer

Marketing Manager

Communications Director

Content Creator

Photographer

Videographer

Event Manager

Public Relations Manager

Social Media Manager

Human Resources Manager

Compliance Officer

Project Manager

Brand Manager

Digital Marketing Specialist

Find the exact document you need

Digital Consent Form

A Belgian law-compliant digital form for obtaining GDPR-valid consent for personal data processing activities.

How Genie AI reduced drafting time by 75% for a legal firm

Let's create your Media Consent Form

Authors

Alex Denne

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