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Master Fee Agreement

Master Fee Agreement Template for Belgium

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Key Requirements PROMPT example:

Master Fee Agreement

"I need a Master Fee Agreement governed by Belgian law for a software development company providing ongoing IT consulting services to multiple EU clients, with standard payment terms of 30 days and the ability to adjust rates quarterly."

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Document background
The Master Fee Agreement is designed for businesses operating in Belgium that require a structured framework for recurring fee-based services. This document is particularly relevant when parties anticipate an ongoing business relationship involving multiple service engagements over time. It establishes standardized terms for fees, payments, and service delivery while ensuring compliance with Belgian commercial law, including the modernized Civil Code, Economic Law Code, and relevant EU regulations implemented in Belgian law. The agreement typically includes detailed fee schedules, service specifications, and compliance requirements, making it suitable for professional services, consulting arrangements, and other recurring service relationships. The Master Fee Agreement helps streamline operations by eliminating the need to negotiate terms for each individual service engagement while providing flexibility to adjust specific service requirements and fees through supplementary service orders.
Suggested Sections

1. Parties: Identification of the contracting parties, including full legal names, registration numbers, and registered addresses

2. Background: Context of the agreement and the business relationship between the parties

3. Definitions and Interpretation: Definitions of key terms used throughout the agreement and rules of interpretation

4. Scope of Agreement: Overview of services covered by the fee arrangement and the framework for specific service orders

5. Fee Structure: Basic principles of fee calculation, including rate types, currency, and adjustment mechanisms

6. Payment Terms: Invoice submission, payment deadlines, late payment consequences in accordance with Belgian law

7. VAT and Taxation: Treatment of VAT and other applicable taxes, compliance with Belgian tax regulations

8. Term and Termination: Duration of the agreement, renewal provisions, and termination rights

9. Obligations of the Parties: Key responsibilities and commitments of each party

10. Confidentiality: Protection of confidential information exchanged during the business relationship

11. Liability and Indemnification: Limitations of liability and indemnification obligations under Belgian law

12. Force Majeure: Events excusing performance and their consequences

13. Governing Law and Jurisdiction: Confirmation of Belgian law governance and jurisdiction for disputes

14. General Provisions: Standard clauses including notices, amendments, and severability

Optional Sections

1. Data Protection: Required when personal data processing is involved, ensuring GDPR compliance

2. Intellectual Property: Needed when services involve creation or use of intellectual property

3. Insurance: Required for high-risk services or when specific insurance coverage is necessary

4. Service Levels: Include when specific performance metrics need to be maintained

5. Audit Rights: Important for relationships requiring financial or performance auditing

6. Anti-Corruption: Required for international business relationships or public sector work

7. Assignment and Subcontracting: Include when these rights need to be specifically addressed

8. Non-Competition: Required when protecting against competitive activities is necessary

Suggested Schedules

1. Schedule 1 - Fee Schedule: Detailed breakdown of fees, rates, and pricing mechanisms

2. Schedule 2 - Service Specifications: Detailed description of services covered under the agreement

3. Schedule 3 - Payment Procedures: Specific invoicing requirements, payment processes, and documentation

4. Schedule 4 - Key Personnel: List of key contacts and responsible persons from each party

5. Schedule 5 - Service Levels: Detailed performance metrics and measurement methods

6. Appendix A - Standard Terms and Conditions: Additional standard terms applicable to all services

7. Appendix B - Form of Service Order: Template for individual service orders under the master agreement

8. Appendix C - Compliance Requirements: Specific regulatory and compliance obligations applicable to the services

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Affiliate
Applicable Law
Business Day
Charges
Client
Commencement Date
Confidential Information
Deliverables
Effective Date
Fees
Force Majeure Event
Good Industry Practice
Intellectual Property Rights
Interest Rate
Key Personnel
Material Breach
Notice
Payment Due Date
Payment Terms
Personnel
Purchase Order
Rate Card
Related Agreements
Representatives
Schedule
Service Order
Service Provider
Services
Service Levels
Specifications
Standard Rates
Subsidiary
Term
Territory
Third Party
VAT
Working Hours
Working Day
Year
Clauses
Services
Fees
Payment Terms
Invoicing
VAT and Taxation
Term and Duration
Termination
Service Standards
Performance Obligations
Key Personnel
Confidentiality
Data Protection
Intellectual Property
Liability
Indemnification
Force Majeure
Insurance
Audit Rights
Assignment and Subcontracting
Anti-Corruption
Compliance with Laws
Dispute Resolution
Governing Law
Jurisdiction
Notices
Amendment
Severability
Entire Agreement
Third Party Rights
Waiver
Counterparts
Language
Service Level Requirements
Record Keeping
Regulatory Compliance
Non-Solicitation
Warranties
Business Continuity
Change Control
Relevant Industries

Professional Services

Consulting

Information Technology

Financial Services

Legal Services

Healthcare

Manufacturing

Telecommunications

Energy

Real Estate

Construction

Education

Research and Development

Marketing and Advertising

Relevant Teams

Legal

Finance

Procurement

Operations

Commercial

Business Development

Compliance

Risk Management

Contract Management

Account Management

Project Management

Relevant Roles

Legal Counsel

Contract Manager

Chief Financial Officer

Finance Director

Procurement Manager

Business Development Manager

Operations Director

Project Manager

Account Manager

Commercial Director

Compliance Officer

Risk Manager

Service Delivery Manager

Financial Controller

General Counsel

Industries
Belgian Civil Code (2019): The modernized Belgian Civil Code, particularly Book 5 on Obligations, which provides the fundamental rules for contract formation, validity, interpretation, and enforcement
Belgian Economic Law Code: Regulates commercial transactions and business practices, including provisions on fair trade practices and contract terms in B2B relationships
Law of August 2, 2002 on Combating Late Payment in Commercial Transactions: Implements EU Directive 2011/7/EU and sets rules for payment terms, interest rates for late payments, and recovery costs in commercial transactions
Belgian VAT Code: Regulates VAT obligations and requirements for fee-based services, including invoicing requirements and tax rates
B2B Law of April 4, 2019: Specific legislation addressing unfair terms in agreements between enterprises, including provisions on abuse of economic dependency
EU General Data Protection Regulation (GDPR): If the fee agreement involves processing personal data, GDPR compliance must be ensured as implemented in Belgian law
Belgian Anti-Money Laundering Law of September 18, 2017: Relevant for fee arrangements involving financial transactions, including due diligence requirements and payment documentation
Belgian Accounting Law: Governs accounting obligations and requirements for documenting fees and payments in business transactions
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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