A Job Reference Letter is a crucial document in the Belgian employment landscape, serving as an official record of an individual's employment history and professional performance. It is typically requested when an employee is leaving their current position or applying for new opportunities. The document must comply with Belgian employment law, including privacy regulations (GDPR) and anti-discrimination legislation. Reference letters should be factual, objective, and avoid any potentially discriminatory statements while providing meaningful information about the employee's tenure, responsibilities, and professional conduct. The content typically includes verified employment dates, position details, and general performance observations, all presented in a manner consistent with Belgian legal requirements and professional standards.
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1. Letter Header: Company letterhead including full legal name, address, and contact details of the employer
2. Date and Reference: Current date and any relevant reference numbers
3. Recipient Information: "To Whom It May Concern" or specific recipient details if known
4. Employment Confirmation: Statement confirming the employment relationship, including job title and duration of employment
5. Role Description: Brief overview of main responsibilities and position within the organization
6. Professional Conduct: Statement about the employee's general conduct, reliability, and relationship with colleagues
7. Signature Block: Name, position, and signature of the authorized person writing the reference
1. Performance Assessment: Specific achievements and performance evaluation, included when explicitly requested and agreed upon with the employee
2. Reason for Departure: Brief explanation of why the employment ended, only included when mutually agreed and presenting no negative implications
3. Skills and Qualifications: Specific technical skills or qualifications gained during employment, included when relevant to future positions
4. Project Highlights: Notable projects or achievements, included for senior positions or when specifically relevant
5. Future Recommendation: Explicit statement of recommendation for future employment, included when the employer feels strongly positive about the employee's performance
1. Certificate of Employment: Official document confirming dates of employment and position held (often required in Belgium)
2. Training Certificates: Copies of relevant training or qualification certificates obtained during employment, if referenced in the letter
3. Performance Reviews: Copies of formal performance evaluations, if referenced and agreed to be shared
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