The Job Offer Letter of Intent is a crucial document in the Belgian employment process, typically used after successful job interviews but before the formal employment contract. It serves as an intermediate step that allows both parties to clarify and agree on fundamental employment terms while maintaining flexibility for final negotiations. This document must adhere to Belgian employment law, including specific regional language requirements depending on whether the workplace is in Flanders, Wallonia, or the Brussels-Capital Region. While predominantly non-binding, it may contain certain binding elements such as confidentiality clauses and intellectual property provisions. The letter typically outlines the proposed position, compensation package, anticipated start date, and any conditions precedent to employment, such as reference checks or work permits. It provides a professional framework for transitioning from recruitment to formal employment while protecting both parties' interests under Belgian jurisdiction.
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1. Company Letterhead and Date: Official company letterhead including full legal name, address, and contact details
2. Candidate Details: Full name and address of the prospective employee
3. Position and Title: Specific job title and brief description of the role being offered
4. Employment Terms Overview: Key terms including proposed start date, type of contract (fixed-term/indefinite), and work location
5. Compensation Package: Proposed salary, benefits, and any variable compensation elements
6. Working Hours and Location: Expected working schedule and place of work
7. Conditional Nature: Clear statement that the final employment is subject to conditions such as reference checks, work permits if applicable
8. Next Steps: Process for moving forward, including timeline for response and formal contract preparation
9. Confidentiality Statement: Binding clause regarding the confidential nature of the offer
10. Signature Blocks: Space for both employer and candidate signatures
1. Probationary Period: Include when the company intends to implement a trial period, subject to applicable Belgian law
2. Collective Bargaining Agreement: Reference to applicable CBA when the company falls under specific sector agreements
3. Company Policies: Brief reference to key company policies when these are particularly important for the role
4. Relocation Assistance: Include when offering relocation support for candidates moving from another location
5. Non-Competition Clause: Include for senior positions or roles with access to sensitive information, subject to Belgian law restrictions
1. Benefits Overview: Detailed listing of all benefits including insurance, meal vouchers, company car, etc.
2. Job Description: Detailed description of the role, responsibilities, and reporting relationships
3. Required Documentation: List of documents needed for final employment contract and work authorization
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