The Job Offer Letter is a crucial document in the Belgian employment process, typically issued after successful completion of the recruitment process and before the formal employment contract. It serves as an initial agreement between the employer and the selected candidate, outlining the fundamental aspects of the proposed employment relationship. Under Belgian law, this document must include specific mandatory elements such as the function, workplace, working hours, and remuneration, while complying with regional language requirements and sector-specific collective bargaining agreements. The letter acts as a bridge between verbal discussions and the formal employment contract, providing candidates with written confirmation of the discussed terms while allowing them time to review and accept the proposed conditions.
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1. Company Introduction: Official company details including registered name, address, and registration number
2. Candidate Details: Full name and address of the prospective employee
3. Position and Function: Job title, description, and hierarchical position within the organization
4. Employment Terms: Key terms including start date, type of contract (indefinite/fixed duration), and probation period if applicable
5. Work Location: Primary workplace address and any flexibility/remote working arrangements
6. Working Hours: Standard working hours, schedule, and flexible arrangements if applicable
7. Compensation: Base salary, payment frequency, and currency
8. Benefits Package: Overview of standard benefits including holiday entitlement, meal vouchers, and insurance coverage
9. Acceptance Terms: Instructions for accepting the offer and deadline for response
10. Signature Block: Space for signatures of both employer and employee representatives
1. Bonus Structure: Details of any variable compensation, used when the role includes performance-based bonuses or commission
2. Company Car/Mobility: Transportation benefits details, included when offering company car or mobility allowance
3. Stock Options/RSUs: Details of any equity compensation, used for senior positions or in startups/tech companies
4. International Assignment: Specific terms for international workers, included when hiring foreign employees
5. Non-Compete Clause: Restrictions on post-employment competition, used for senior or sensitive positions
6. Intellectual Property: IP rights assignment, included for technical or creative roles
7. Remote Work Policy: Detailed remote working arrangements, included when offering hybrid or remote positions
1. Benefits Overview: Detailed breakdown of all company benefits and insurance packages
2. Job Description: Detailed description of roles, responsibilities, and expectations
3. Company Policies: Key company policies that form part of the employment relationship
4. Bonus Scheme Details: Complete description of variable compensation calculation and payment terms
5. Required Documentation: List of documents needed from the candidate before starting employment
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