Event Liability Waiver Template for Belgium

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Key Requirements PROMPT example:

Event Liability Waiver

"I need an Event Liability Waiver under Belgian law for a three-day extreme sports competition taking place in Brussels in March 2025, which will involve both adult and minor participants and include high-risk activities like rock climbing and paragliding."

Document background
The Event Liability Waiver is a critical legal document used in Belgium when organizing events where participants need to acknowledge and accept certain inherent risks. This document is essential for event organizers to establish clear boundaries of liability while remaining compliant with Belgian civil law and EU regulations. The waiver must be carefully drafted to respect both the organizer's interests and the participant's rights, as Belgian law places significant restrictions on what liabilities can be waived, particularly in consumer contexts. The document typically includes sections on risk disclosure, voluntary participation, medical authorization, and specific provisions required under Belgian law. It's particularly important to note that certain liabilities cannot be waived under Belgian law, and this must be reflected in the document's content and structure.
Suggested Sections

1. Parties: Identification of the event organizer and the participant, including full legal names and contact details

2. Background: Brief description of the event and its nature, establishing the context for the waiver

3. Definitions: Clear definitions of key terms used in the waiver, including 'Event', 'Activities', 'Injury', and 'Claims'

4. Event Description: Detailed description of the event activities and potential risks involved

5. Acknowledgment of Risks: Participant's confirmation of understanding the inherent risks of the event

6. Voluntary Participation: Declaration that participation is voluntary and participant is physically fit to participate

7. Waiver and Release: The core waiver language, specifically detailing what liability is being waived, within Belgian legal limitations

8. Medical Authorization: Authorization for emergency medical treatment if needed during the event

9. Legal Compliance: Statement confirming compliance with Belgian law and noting which liabilities cannot be waived

10. Governing Law: Specification that Belgian law governs the waiver and related proceedings

Optional Sections

1. Photography and Media Release: Optional section for consent to use participant's image and media recording, needed if event involves photography or recording

2. Data Processing Consent: GDPR-compliant section about personal data processing, required if collecting participant data beyond basic contact information

3. Parent/Guardian Consent: Required only when participants are minors or legally incapacitated persons

4. Insurance Declaration: Details of event insurance coverage, recommended for high-risk events

5. COVID-19 or Health Protocols: Special health and safety protocols, necessary during health emergencies or for health-sensitive events

6. Equipment Usage: Specific terms for events where participants use provided equipment or bring their own

7. Behavioral Standards: Code of conduct and consequences for violations, useful for multi-day or complex events

Suggested Schedules

1. Schedule A - Event Details: Detailed information about event timing, location, and specific activities

2. Schedule B - Risk Disclosure: Comprehensive list of potential risks associated with the event activities

3. Schedule C - Safety Protocols: Detailed safety procedures and emergency protocols

4. Schedule D - Insurance Coverage: Details of insurance coverage and limitations, if applicable

5. Appendix 1 - Emergency Contact Form: Form for participant's emergency contact information

6. Appendix 2 - Medical Information Form: Optional form for relevant medical information and conditions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Sports and Recreation

Entertainment

Education and Training

Tourism and Hospitality

Cultural Events

Corporate Events

Adventure Sports

Fitness and Wellness

Performing Arts

Exhibitions and Trade Shows

Relevant Teams

Legal

Operations

Risk Management

Compliance

Event Planning

Customer Relations

Safety and Security

Facilities Management

Program Management

Administration

Relevant Roles

Event Manager

Legal Counsel

Risk Manager

Compliance Officer

Operations Director

Safety Coordinator

Insurance Manager

Venue Manager

Program Director

Customer Relations Manager

Sports Facility Manager

Recreation Coordinator

Events Administrator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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